Job summary
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
THIS POST IS FIXED TERM/SECONDMENT UNTIL 31st MARCH 2028 DUE TO FUNDING
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER BEFORE APPLYING FOR THIS POST.
This is an exciting opportunity to join our transformation journey as a Commissioning Transformation Project Support Officer working within our Better Together transformation portfolio. We are seeking a highly skilled individual to play a key role in supporting the delivery of new transformational models of care for Powys residents as part of our Better Together journey, with a focus on adult Physical and Mental Health Community Services.
Main duties of the job
The post holder will be a pivotal member of the team and as such will be involved in developing project documentation, business cases, stakeholder engagement and Board-level reports and presentations.
The post holder will work closely with operational and corporate services and will be responsible for ensuring reporting requirements are co-ordinated and meet the needs of the Better Together portfolio and that updates to multiple detailed plans are managed effectively; and utilise highly developed administrative, time management and organisational skills to ensure the Better Together Programme delivers against a backdrop of challenging timescales and conflicting priorities.
We would particularly welcome applications from Welsh speakers, but even if you don't speak any Welsh or want to develop your skills, don't worry: the health board will support you with training.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
The role will involve working with clinicians, managers, staff, professionals, partners, and other key stakeholders across health, social care, and multi-agencies to deliver a new model of care.
Key responsibilities of the role will include:
Act as the first point of contact for defined areas of the Better Together Programme including reporting, ensuring queries are dealt with effectively and efficiently, identifying and handling sensitive and confidential issues appropriately, including commercially sensitive information.
Build strong communication links and key working relationships with external organisations such as Health Focus Groups, Llais, campaign groups, Councillors and others as required.
Support and maintain the development of open communication channels so that information is shared with the appropriate members of staff to support and facilitate programme development.
Support the development and improvement of key performance indicators / reports.
Present to Better Together Programme Board and work streams oral updates on progress against plan, urgent matters requiring escalation and both narrative and data in written form including financial information, feedback and learning from stakeholders and events, and updated project documentation.
Monitor and update programme development plans against timescales and deadlines and in line with cycle of work stream, working autonomously to make-adjustments to plans as required, ensuring that all changes are passed through appropriate approval mechanisms.
The post holder will be at the forefront of a dynamic and high-profile programme, making a significant contribution to all facets of health service technical planning.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The role will involve working with clinicians, managers, staff, professionals, partners, and other key stakeholders across health, social care, and multi-agencies to deliver a new model of care.
Key responsibilities of the role will include:
Act as the first point of contact for defined areas of the Better Together Programme including reporting, ensuring queries are dealt with effectively and efficiently, identifying and handling sensitive and confidential issues appropriately, including commercially sensitive information.
Build strong communication links and key working relationships with external organisations such as Health Focus Groups, Llais, campaign groups, Councillors and others as required.
Support and maintain the development of open communication channels so that information is shared with the appropriate members of staff to support and facilitate programme development.
Support the development and improvement of key performance indicators / reports.
Present to Better Together Programme Board and work streams oral updates on progress against plan, urgent matters requiring escalation and both narrative and data in written form including financial information, feedback and learning from stakeholders and events, and updated project documentation.
Monitor and update programme development plans against timescales and deadlines and in line with cycle of work stream, working autonomously to make-adjustments to plans as required, ensuring that all changes are passed through appropriate approval mechanisms.
The post holder will be at the forefront of a dynamic and high-profile programme, making a significant contribution to all facets of health service technical planning.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Degree level Business/Management qualification or equivalent experience
- 'Improving Quality Together' or equivalent service improvement (outside NHS Wales)
Desirable
- Accredited Project Management qualification (Association for Project Management/Prince II/Managing Successful Programmes/Agile Project Management)
Experience
Essential
- Supporting projects ideally within the NHS or a public sector organisation
- User of IT packages including Microsoft Office Suite, e.g Word, Excel, PowerPoint, ECDL
- Compiling and providing high quality, professional written reports
- Developing presentation materials
- Working with stakeholders across several agencies
- Working successfully as part of a team
- Collating and updating large amounts of detailed information
Skills and Attributes
Essential
- Evidence of taking an innovative approach to problem solving
- Plan multiple concurrent activities, e.g. workshops, stakeholder meetings, formal meetings
- Demonstrate tact and diplomacy when working with others
- Work under pressure to tight deadlines and prioritise workload
- 'Think on one's feet' and respond to many differing pressures
- Minute taking skills
- Proven work record of consistently achieving high standard and delivering objectives and priorities
Desirable
- Some ability to speak, read and/or write Welsh, or an eagerness to learn
- Evidence of undertaking presentations to groups
- Translate high level plans into detailed work stream plans
Other
Essential
- Developed verbal and written communication/negotiating skills
- Ability to travel within and outside of Powys
- Ability to work flexibly, attending meetings and events outside normal working hours as required
Person Specification
Qualifications and Knowledge
Essential
- Degree level Business/Management qualification or equivalent experience
- 'Improving Quality Together' or equivalent service improvement (outside NHS Wales)
Desirable
- Accredited Project Management qualification (Association for Project Management/Prince II/Managing Successful Programmes/Agile Project Management)
Experience
Essential
- Supporting projects ideally within the NHS or a public sector organisation
- User of IT packages including Microsoft Office Suite, e.g Word, Excel, PowerPoint, ECDL
- Compiling and providing high quality, professional written reports
- Developing presentation materials
- Working with stakeholders across several agencies
- Working successfully as part of a team
- Collating and updating large amounts of detailed information
Skills and Attributes
Essential
- Evidence of taking an innovative approach to problem solving
- Plan multiple concurrent activities, e.g. workshops, stakeholder meetings, formal meetings
- Demonstrate tact and diplomacy when working with others
- Work under pressure to tight deadlines and prioritise workload
- 'Think on one's feet' and respond to many differing pressures
- Minute taking skills
- Proven work record of consistently achieving high standard and delivering objectives and priorities
Desirable
- Some ability to speak, read and/or write Welsh, or an eagerness to learn
- Evidence of undertaking presentations to groups
- Translate high level plans into detailed work stream plans
Other
Essential
- Developed verbal and written communication/negotiating skills
- Ability to travel within and outside of Powys
- Ability to work flexibly, attending meetings and events outside normal working hours as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
