Job summary
Provide essential support and coordinate activities for the Immunisation and Vaccination service identified as part of the Powys Teaching Health Board (PTHB) Immunisation and Vaccination programme.Working autonomously, the post holder will provide advice and guidance,working with the Service Development Manager to ensure that theImmunisation and Vaccination planning and performance plan and the National Immunisation Framework for Wales is implemented, and any potential improvements are identified to improve patient experience.Responsible for presenting data to the Service Development Manager reporting day-to-day progress, concerns, incidents, and staffing issues and clearly explain findings and identify improvements, following through with timescales and delivery of improvements.
Main duties of the job
- Work with the Service Development Manager and Clinical Leads to implement plans targeting areas with low vaccination uptake, including pop-up clinics.
- Collaborate with senior management and clinical teams to develop robust processes for care home and inpatient vaccination.
- Project manage activities requiring plan formulation and adjustment, such as care home and in-patient vaccination and pop-up clinics.
- Build relationships with internal and external stakeholders, including District Nurse teams and Primary Care, to provide support, guidance, and training during vaccination campaigns.
- Oversee administration and supervision of Immunisation and Vaccination Administration teams.
- Support the Service Development Manager to ensure staff are trained in all administrative functions, including electronic systems (e.g., WIS).
- Ensure Standard Operating Procedures are implemented and adhered to, working with Team Leads to resolve barriers.
- Monitor expenditure on equipment and resources, including authorising Agency and Bank workers.
- Ensure infection prevention and control procedures are followed at all times.
- Maintain contingency and recovery plans for electronic patient system outages.
- Act as deputy for administrative functions in the absence of the Service Development Manager.
- Provide support and cross-cover within the department.
- Ability to travel to vaccination clinics across Powys.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
- Provide operational and project management support to meet Health Board Immunisation and Vaccination strategies and targets.
- Present complex and sensitive information which will include incidents, achievements, performance issues and change initiatives where agreement and co-operation will be required, including reassigning staff to meet the needs of the Immunisation service, depending on demand.
- Provide analysis of data including, patient activity, financial information,current and projected targets using qualitative and quantitative data.
- Ensure administration services are aligned to clinical delivery within each Vaccination Centre, ensuring maximum efficiencies of resources to meet National Immunisation & Vaccination priorities and drivers ensuring Powys is responsive to local need.
- Liaise with NHS Wales organisations such as DHCW to ensure thatSystem Generated Appointment Runs are submitted and processed in a timely manner.
- Work with Social Care and Third sector partners to ensure that localservices effectively meet the identified future healthcare needs of Powys.
- Work with the Administration Team Lead and clinical lead to produce and implement processes to ensure co-ordinated flow of patients through the Vaccination Centre during vaccination campaigns.
- Provide support to Administration Team Lead to implement systems to maintain adequate operating stock levels of leaflets and consumables to meet the throughput of patients in each Centre.
- Coordinate, negotiate and agree resources across the Vaccination service with the Service Development Manager to ensure vaccination services are efficiently operating to required standards, this will require frequent adjustments of plans and refocussing of priorities.
- Work to support delivery of best-in-Powys health services, integrating service delivery and delivering clear benefits for patients.
- Build and maintain strong influential relationships with colleagues, Health Board staff and stakeholders.
- Advise on and produce high quality integrated service planning andimprovement information as required, in a timely manner, to supportdecision making, and for compliance and organisational and statutory reporting purposes.
- Build effective, positive relationships internally and externally to ensure the potential for robust service is maximised.
Job description
Job responsibilities
- Provide operational and project management support to meet Health Board Immunisation and Vaccination strategies and targets.
- Present complex and sensitive information which will include incidents, achievements, performance issues and change initiatives where agreement and co-operation will be required, including reassigning staff to meet the needs of the Immunisation service, depending on demand.
- Provide analysis of data including, patient activity, financial information,current and projected targets using qualitative and quantitative data.
- Ensure administration services are aligned to clinical delivery within each Vaccination Centre, ensuring maximum efficiencies of resources to meet National Immunisation & Vaccination priorities and drivers ensuring Powys is responsive to local need.
- Liaise with NHS Wales organisations such as DHCW to ensure thatSystem Generated Appointment Runs are submitted and processed in a timely manner.
- Work with Social Care and Third sector partners to ensure that localservices effectively meet the identified future healthcare needs of Powys.
- Work with the Administration Team Lead and clinical lead to produce and implement processes to ensure co-ordinated flow of patients through the Vaccination Centre during vaccination campaigns.
- Provide support to Administration Team Lead to implement systems to maintain adequate operating stock levels of leaflets and consumables to meet the throughput of patients in each Centre.
- Coordinate, negotiate and agree resources across the Vaccination service with the Service Development Manager to ensure vaccination services are efficiently operating to required standards, this will require frequent adjustments of plans and refocussing of priorities.
- Work to support delivery of best-in-Powys health services, integrating service delivery and delivering clear benefits for patients.
- Build and maintain strong influential relationships with colleagues, Health Board staff and stakeholders.
- Advise on and produce high quality integrated service planning andimprovement information as required, in a timely manner, to supportdecision making, and for compliance and organisational and statutory reporting purposes.
- Build effective, positive relationships internally and externally to ensure the potential for robust service is maximised.
Person Specification
Qualifications and/or Knowledge
Essential
- Degree or demonstrable equivalent experience within Project Management or Business
- Postgraduate management qualification or equivalent experience
- Knowledge of project management
- Knowledge of NHS planning processes
- Awareness of national priorities and drivers for change
Aptitude and Abilities
Essential
- Able to work in a multidisciplinary environment
- Able to work to demanding timescales
- Excellent interpersonal skills
- Able to audit and evaluate
- Keyboard skills
- Good time management and organisational skills
- Ability to analyse date / situations
- Effective interpersonal skills
Desirable
Values
Essential
- Demonstrate PTHB Values
- Able to demonstrate sensitivity to staff and service users in services where change is envisaged
- Responsive to needs of service / patients
Experience
Essential
- Service planning and working in a multidisciplinary environment
- Report writing
- Experience of working with multi agencies
- Experience or coordinating services
Other
Essential
- Able to travel within Powys to attend meetings
- Ability to travel across Powys to Vaccination clinics at PTHB sites and in the community
- Participate in On-Call rota
- Able to work weekends on a rota system
Person Specification
Qualifications and/or Knowledge
Essential
- Degree or demonstrable equivalent experience within Project Management or Business
- Postgraduate management qualification or equivalent experience
- Knowledge of project management
- Knowledge of NHS planning processes
- Awareness of national priorities and drivers for change
Aptitude and Abilities
Essential
- Able to work in a multidisciplinary environment
- Able to work to demanding timescales
- Excellent interpersonal skills
- Able to audit and evaluate
- Keyboard skills
- Good time management and organisational skills
- Ability to analyse date / situations
- Effective interpersonal skills
Desirable
Values
Essential
- Demonstrate PTHB Values
- Able to demonstrate sensitivity to staff and service users in services where change is envisaged
- Responsive to needs of service / patients
Experience
Essential
- Service planning and working in a multidisciplinary environment
- Report writing
- Experience of working with multi agencies
- Experience or coordinating services
Other
Essential
- Able to travel within Powys to attend meetings
- Ability to travel across Powys to Vaccination clinics at PTHB sites and in the community
- Participate in On-Call rota
- Able to work weekends on a rota system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
