Job summary
This post is Fixed Term for 15 months until 31st March 2027 due to secondment cover.
The post holder will provide a comprehensive clerical, administrative andsecretarial support service.
The post holder will need to work on their own initiative and will be responsible for organising meetings for staff within the department and preparing papers as required, liaising with other Health Board Staff and external organisations. The post holder also needs to be able to communicate, and will need to demonstrate excellent communication skills and have the ability to handle sensitive and confidential information.The post holder will establish strong links with colleagues across the Health Board.
Main duties of the job
Provide a range of Clerical and Secretarial Services as directed to support the day to day running of the department
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
Please see all details associated with the role within the Job Description and Specification attached with this advert.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
Please see all details associated with the role within the Job Description and Specification attached with this advert.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualificationa and or Knowledge
Essential
- NVQ 3 or equivalent qualification or relevant experience
- Experience of using computer based management information systems
- Experience and an ability to prepare detailed reports
- Experience of using Microsoft Office software
Desirable
- Experience of working in an environment where both tact and diplomacy has had to be used.
- Knowledge of the structure and operation of the Health Board
Experience
Essential
- Advanced Keyboard Skills equivalent to RSA 2/3
- An excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Desirable
- Ability to write / speak Welsh
Aptitudes and Abilities
Essential
- Excellent verbal and written communication skills
- Ability to identify, prioritise and work to short deadlines
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings and seminars
- Ability to communicate clearly and succinctly, both orally and written
Desirable
- An understanding of the Data Protection Act particularly in relation to confidentiality Welsh Speaker
Values
Essential
- Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other
Essential
- Able to work hours flexibly
Person Specification
Qualificationa and or Knowledge
Essential
- NVQ 3 or equivalent qualification or relevant experience
- Experience of using computer based management information systems
- Experience and an ability to prepare detailed reports
- Experience of using Microsoft Office software
Desirable
- Experience of working in an environment where both tact and diplomacy has had to be used.
- Knowledge of the structure and operation of the Health Board
Experience
Essential
- Advanced Keyboard Skills equivalent to RSA 2/3
- An excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Desirable
- Ability to write / speak Welsh
Aptitudes and Abilities
Essential
- Excellent verbal and written communication skills
- Ability to identify, prioritise and work to short deadlines
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings and seminars
- Ability to communicate clearly and succinctly, both orally and written
Desirable
- An understanding of the Data Protection Act particularly in relation to confidentiality Welsh Speaker
Values
Essential
- Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other
Essential
- Able to work hours flexibly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
