Job summary
Responsible for providing comprehensive confidential secretarial and administrative support to Consultant and cover for wider service and other Consultants in absence of their Medical Secretary.
There are a variety of routines within this post therefore a flexible approach to work is essential. The post holder will have knowledge of secretarial and administrative procedures and systems i.e. PAS/Myrddin, WCCIS.
Main duties of the job
Provide confidential secretarial support to the Consultant and Administrative support to the wider Team to include organization of the clinician's workload, typing of clinical reports, letters, minutes etc
Audio/copy typing associated with medical correspondence, medical reports, discharge and clinic letters, statistics and other official correspondence and related clerical work.
Ensuring a high degree of speed and accuracy in the production of typewritten work.
Organize and maintain Consultants electronic, paper diaries, answering and responding to email, and phone calls.
Arrange events and/or seminars for the Consultant and clinical staff within the Team.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Essential
Essential
- NVQ Level 3 or equivalent demonstrable experience / qualification
- Essential oKnowledge of legal medical terms oAudio typing to include use of digital audio systems oKnowledge and experience of secretarial and administrative functions oConfidential data base management including set up and maintenance oKnowledge and experience of using data protection guidelines
Desirable
- Desirable DBS/Welsh requirements Compassionate Leadership
essential
Essential
- oDemonstrate PTHB Values oAbility to prioritise oAbility to work to set objectives in a limited time frame oGood analytical and problem-solving skills oAttention to detail with high level of accuracy diplomacy when working with others oProven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care
Desirable
Person Specification
Essential
Essential
- NVQ Level 3 or equivalent demonstrable experience / qualification
- Essential oKnowledge of legal medical terms oAudio typing to include use of digital audio systems oKnowledge and experience of secretarial and administrative functions oConfidential data base management including set up and maintenance oKnowledge and experience of using data protection guidelines
Desirable
- Desirable DBS/Welsh requirements Compassionate Leadership
essential
Essential
- oDemonstrate PTHB Values oAbility to prioritise oAbility to work to set objectives in a limited time frame oGood analytical and problem-solving skills oAttention to detail with high level of accuracy diplomacy when working with others oProven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
