Job summary
Lead on a comprehensive clerical, administrative and secretarial support service to support the Commissioning Team function.
Responsible for organising meetings, preparing papers, taking minutes and progressing actions to ensure the objectives of the team are met.
Provide support for a range of tasks within the Commissioning Team such as managing the Referral Management process, validation of waiting lists, invoices, Integrated Quality and Performance Framework (IQPF) processes, Individual Patient Funding Requests (IPFR), Prior Approval Requests, Third Sector and other Healthcare agreements.
Establish strong links with colleagues across the Health Board and with those providing services to patients both in and outside Powys.
Main duties of the job
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge
Essential
- Educated to NVQ3 or equivalent
- Knowledge of any specialist functions or policies/procedures
- Deal with non-routine issues such as problem solving overall
- Intermediate knowledge of MS Office Suite, and information systems and databases
- Thorough understanding of administrative procedures
- Awareness of policies and procedures relating to managing confidential data both personal and organisational
- Working knowledge of filing/data systems including records management
Experience
Essential
- Demonstrable proven experience of working in a similar role
- Management of confidential/sensitive information and appropriate maintenance and storage of records
- Dealing with members of the public and with staff at all levels
- Formal minute taking
- MS Office keyboard skills with ability to produce reports, spreadsheets and correspondence
Desirable
- Working in an NHS environmen
Skills and Attributes
Essential
- Able to organise multi-disciplinary meetings and events
- Collate and undertake a basic analysis and interpretation of data
- Excellent communication skills demonstrating the ability to liaise with multiple stakeholders in a clear and professional manner
- Ability to work to deadlines and under pressure
- Able to work within a team and on own initiative
- Good timekeeping
- Willingness to learn and develop new skills
Desirable
Other
Essential
- Hybrid working - home and office
- Able to meet the travel requirements of the role
Person Specification
Qualifications and Knowledge
Essential
- Educated to NVQ3 or equivalent
- Knowledge of any specialist functions or policies/procedures
- Deal with non-routine issues such as problem solving overall
- Intermediate knowledge of MS Office Suite, and information systems and databases
- Thorough understanding of administrative procedures
- Awareness of policies and procedures relating to managing confidential data both personal and organisational
- Working knowledge of filing/data systems including records management
Experience
Essential
- Demonstrable proven experience of working in a similar role
- Management of confidential/sensitive information and appropriate maintenance and storage of records
- Dealing with members of the public and with staff at all levels
- Formal minute taking
- MS Office keyboard skills with ability to produce reports, spreadsheets and correspondence
Desirable
- Working in an NHS environmen
Skills and Attributes
Essential
- Able to organise multi-disciplinary meetings and events
- Collate and undertake a basic analysis and interpretation of data
- Excellent communication skills demonstrating the ability to liaise with multiple stakeholders in a clear and professional manner
- Ability to work to deadlines and under pressure
- Able to work within a team and on own initiative
- Good timekeeping
- Willingness to learn and develop new skills
Desirable
Other
Essential
- Hybrid working - home and office
- Able to meet the travel requirements of the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
