Job summary
An opportunity is available to join the Digital Services Team at Powys Teaching Health Board as a Digital Senior Procurement Officer. We're looking for an individual who will procure manage the health boards digital assets throughout their lifecycle of use in the health board. The role will require an individual who can demonstrate an ability to build relationships with staff and suppliers with an eye for detail.
The digital services team is responsible for the Procurement, implementation, support and management of digital equipment and licences used by staff across Powys.
Main duties of the job
The main duties of the role will include:-
- The assessment of high level requirements for digital equipment and licencing and translating into costed proposals.
- Raising Orders and tracking through to receipt of goods.
- Ensuring timely confirmation of invoice payments.
- Maintain an inventory of health board digital assets and assignments.
- Develop reports and forecasts based on trends, consumption and team performance.
- Line Manage Digital Support Officers
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
Planning and Design
- Provide specialist support to the Head of Business Assurance.
- Maintain a flexible approach toward assisting in the general smooth running of the department.
- Provide local level reports and data to managers and Heads of Service.
- Manage and report on the ICT assets of the Health Board (hardware and software).
- Analyse the quality of the data in the databases and investigate anomalies, instigate corrective action if required.
- Assist the ICT Service Delivery Manager in validating data.
- Support team in preparing internal audits i.e. mobile estate, telephony estate, to improve financial, accounting services and cost savings.
- Produce business plans whilst adhering to timescales and deadlines to support the teams.
Improvement and Monitoring
- Provide monitoring and reporting of the Procurement & Asset Team.
- Provide monitoring and support of savings plans across the AHD Directorate.
- Resolve queries and discrepancies (sometimes complex).
- Ensure compliance with operating procedures and policies.
- Actively develop service changes that impact other departments and the Health Board.
- Keep abreast of new legislation within specified area and act accordingly to incorporate into development of new or existing policies and procedures.
- Manage relevant team SharePoint site, ensuring documentation is updated and accurate.
Communications
- Communicate effectively with colleagues and other NHS professional staff.
- Ensure working relationships are established and maintained.Empathise when dealing with individuals who may have barriers to understanding.
- Deal with suppliers and develop constructive relationships with internal and external stakeholders.
- Liaise, influence and negotiate effectively and efficiently within the organisation and with customers and suppliers.
- Liaise with suppliers to meet organisational procurement needs and resolve any contractual issues.
- Attend and run meetings at all levels of the organisation as required as well as providing information and support.
- Proven track record and significant experience of successful working with other managerial staff and Senior Managers
- Work with external suppliers to manage contracts and service level agreements.
Job description
Job responsibilities
Planning and Design
- Provide specialist support to the Head of Business Assurance.
- Maintain a flexible approach toward assisting in the general smooth running of the department.
- Provide local level reports and data to managers and Heads of Service.
- Manage and report on the ICT assets of the Health Board (hardware and software).
- Analyse the quality of the data in the databases and investigate anomalies, instigate corrective action if required.
- Assist the ICT Service Delivery Manager in validating data.
- Support team in preparing internal audits i.e. mobile estate, telephony estate, to improve financial, accounting services and cost savings.
- Produce business plans whilst adhering to timescales and deadlines to support the teams.
Improvement and Monitoring
- Provide monitoring and reporting of the Procurement & Asset Team.
- Provide monitoring and support of savings plans across the AHD Directorate.
- Resolve queries and discrepancies (sometimes complex).
- Ensure compliance with operating procedures and policies.
- Actively develop service changes that impact other departments and the Health Board.
- Keep abreast of new legislation within specified area and act accordingly to incorporate into development of new or existing policies and procedures.
- Manage relevant team SharePoint site, ensuring documentation is updated and accurate.
Communications
- Communicate effectively with colleagues and other NHS professional staff.
- Ensure working relationships are established and maintained.Empathise when dealing with individuals who may have barriers to understanding.
- Deal with suppliers and develop constructive relationships with internal and external stakeholders.
- Liaise, influence and negotiate effectively and efficiently within the organisation and with customers and suppliers.
- Liaise with suppliers to meet organisational procurement needs and resolve any contractual issues.
- Attend and run meetings at all levels of the organisation as required as well as providing information and support.
- Proven track record and significant experience of successful working with other managerial staff and Senior Managers
- Work with external suppliers to manage contracts and service level agreements.
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to degree level or equivalent training and experience
- Knowledge of & competent use of IT packages including Microsoft Word, Excel, and Microsoft Project
- Knowledge and experience of specific Health Board financial management systems ie Oracle
- Knowledge of administrative procedures and financial coding structures
- Proven track record and significant experience of successful working with other managerial staff and Senior Managers
Desirable
- Business Administration qualification e.g., NVQ 4
- Knowledge of and competent use of IT Service Management tools
Experience
Essential
- Experience of problem-solving skills
- Experience of proving costing information in the support of projects or business cases
- Previous experience of working within ICT and/or procurement environment in the public sector
- Excellent interpersonal skills (verbal and written) and communication skills
Desirable
- Previous NHS Experience
- Previous experience of managing or contributing to large procurements more than £250,000
- Experience of supervising staff
Aptitude and Abilities
Essential
- Analyse and interpret complex data
- Deal with people in a sensitive, objective, and articulate manner
- Demonstrate the ability to plan and delegate to contribute to the provision of an efficient and timely service to the health board
- Proven track record in using figures with sound analytical skills
- Time management skills
- Work as a member of a team and own initiative
- Work with detail and accuracy at high speed
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to degree level or equivalent training and experience
- Knowledge of & competent use of IT packages including Microsoft Word, Excel, and Microsoft Project
- Knowledge and experience of specific Health Board financial management systems ie Oracle
- Knowledge of administrative procedures and financial coding structures
- Proven track record and significant experience of successful working with other managerial staff and Senior Managers
Desirable
- Business Administration qualification e.g., NVQ 4
- Knowledge of and competent use of IT Service Management tools
Experience
Essential
- Experience of problem-solving skills
- Experience of proving costing information in the support of projects or business cases
- Previous experience of working within ICT and/or procurement environment in the public sector
- Excellent interpersonal skills (verbal and written) and communication skills
Desirable
- Previous NHS Experience
- Previous experience of managing or contributing to large procurements more than £250,000
- Experience of supervising staff
Aptitude and Abilities
Essential
- Analyse and interpret complex data
- Deal with people in a sensitive, objective, and articulate manner
- Demonstrate the ability to plan and delegate to contribute to the provision of an efficient and timely service to the health board
- Proven track record in using figures with sound analytical skills
- Time management skills
- Work as a member of a team and own initiative
- Work with detail and accuracy at high speed
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
