Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
To provide a comprehensive clerical, administrative and secretarial service to the Powys Living Well Service.
The post holder will be a member of a team responsible for maintaining records both manually and on computerised systems for the service.
Responsible for organising meetings, preparing agendas and papers as required.
Recording of formal minutes and notes and following up any actions.
Liaising with other Health Board staff, external organisations in relation to the needs of the Powys Living Well Service.
Demonstrate the ability to handle sensitive and confidential information.
Main duties of the job
An exciting opportunity has arisen within the Powys Living Well Service for an effective and organised Business Support Assistant to join our friendly, dynamic and innovative Team.
The post holder will provide a comprehensive clerical, administrative and secretarial service to the Powys Living Well Service. In addition to this the post holder will be required to demonstrate excellent computer literacy and data management skills.
The post holder will need to have a high level of personal and professional organisational skills, self-motivation and flexibility in approach and attitude. Excellent interpersonal and communication skills, both verbally and in writing will be essential along with the ability to work in a collaborative manner with a wide variety of Health Professionals, service users and partner organisations.
The post holder will need to have a passion for wellbeing, learning and development and support will be offered in these areas.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- GCSE English & Mathematics (grade C or above or equivalent qualification)
- Advanced Typing/Word Processing skills (e.g. RSA3 or equivalent)
Desirable
- Knowledge of NHS Administrative / Ordering system
- European Computer Driving Licence or equivalent
Experience
Essential
- Experience of working in a busy office environmentExperience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual
- Experience of using Microsoft packages including, Word, Excel, PowerPoint, Outlook, and 0365.
- Excellent verbal and written communication skills
- Proven work record of consistently achieving high standards and delivering objectives and priorities
Desirable
- Experience of developing relationships with external agencies and organisations
Aptitude and Abilities
Essential
- Ability to identify, prioritise and work to short deadlinese
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to communicate clearly and succinctly, both orally and written
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings
Desirable
- Ability to speak Welsh
- An understanding of the Data Protection Act particularly in relation to confidentiality
Values
Essential
- Ability to deal with confidential issues in a professional and sensitive manner
- Ability to communicate clearly and succinctly, both orally and written
- Ability to prepare information for meetings and seminars
- An understanding of the Data Protection Act particularly in relation to confidentiality
Other
Essential
- Ability to travel across Powys
Person Specification
Qualifications
Essential
- GCSE English & Mathematics (grade C or above or equivalent qualification)
- Advanced Typing/Word Processing skills (e.g. RSA3 or equivalent)
Desirable
- Knowledge of NHS Administrative / Ordering system
- European Computer Driving Licence or equivalent
Experience
Essential
- Experience of working in a busy office environmentExperience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual
- Experience of using Microsoft packages including, Word, Excel, PowerPoint, Outlook, and 0365.
- Excellent verbal and written communication skills
- Proven work record of consistently achieving high standards and delivering objectives and priorities
Desirable
- Experience of developing relationships with external agencies and organisations
Aptitude and Abilities
Essential
- Ability to identify, prioritise and work to short deadlinese
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to communicate clearly and succinctly, both orally and written
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings
Desirable
- Ability to speak Welsh
- An understanding of the Data Protection Act particularly in relation to confidentiality
Values
Essential
- Ability to deal with confidential issues in a professional and sensitive manner
- Ability to communicate clearly and succinctly, both orally and written
- Ability to prepare information for meetings and seminars
- An understanding of the Data Protection Act particularly in relation to confidentiality
Other
Essential
- Ability to travel across Powys
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
