Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MEETING THE NEEDS OF THE SERVICE.
An opportunity has arisen to recruit an experienced Personal Assistant to the Assistant Director Community Services Group and Senior Manager of Unscheduled Care.
This is a full time, Band 4 post, for a period of 12 months .We are looking for an enthusiastic, experienced and professional PA who has excellent organisational and communication skills. This would be an ideal opportunity to progress your career within the NHS.
You must be a proficient minute taker with excellent keyboard skills, a detailed understanding of Microsoft Office (Outlook, Word, Excel and Powerpoint) and have previous experience managing multiple busy and complex diaries. You will be required to manage your own workload.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
Supporting a busy and diverse team, you will be enthusiastic and highly motivated to provide a quality PA service to the Assistant Director Community Services Group and Senior Manager of Unscheduled Care.
Able to balance conflicting demands on your time and managements time, you will have excellent organisational skills, delivering a high standard of accuracy and maintaining professionalism at all times. The role requires excellent communication skills, a proactive, friendly can-do attitude and the ability to develop strong working relationships.
You should be comfortable managing your own workload, using your initiative, while also working as part of the wider team.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
Please see attached Job Description for full details.
You will have the ability to prioritise competing demands and effectively problem solve. You will have experience of effectively managing busy and complex diaries, managing busy email inboxes and facilitating a range of meetings and committees, both face-to-face and online compiling agendas and papers, as well as taking and distributing comprehensive minutes.
Job description
Job responsibilities
Please see attached Job Description for full details.
You will have the ability to prioritise competing demands and effectively problem solve. You will have experience of effectively managing busy and complex diaries, managing busy email inboxes and facilitating a range of meetings and committees, both face-to-face and online compiling agendas and papers, as well as taking and distributing comprehensive minutes.
Person Specification
Qualifications
Essential
- RSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken EnglishRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Knowledge of administrative and organisational procedures, acquired through training and relevant experience
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Minute taking and recording
- Experience of working autonomously
- Ability to work to deadlines and under pressure
Desirable
- Working in an NHS environment
Aptitude and Abilities
Essential
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Planning and organisational skills
Values
Essential
Other
Essential
- Willingness and ability to occasionally travel
- Willingness to learn and develop skills
Person Specification
Qualifications
Essential
- RSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken EnglishRSA level III, NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Knowledge of administrative and organisational procedures, acquired through training and relevant experience
Desirable
Experience
Essential
- Demonstrable proven experience of working as a PA or equivalent
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Minute taking and recording
- Experience of working autonomously
- Ability to work to deadlines and under pressure
Desirable
- Working in an NHS environment
Aptitude and Abilities
Essential
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Planning and organisational skills
Values
Essential
Other
Essential
- Willingness and ability to occasionally travel
- Willingness to learn and develop skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
