Job summary
Working autonomously the post holder will provide high level project and administrative support by assisting in the planning and delivery of the ALN (additional learning needs) work.
The post holder will need a broad understanding of the ALN act and its implementation for the Health Board and will be supported by various professionals.
The post holder will need an excellent level of computer skills and will be supported to develop the data capturing for ALN which is required by the Health Board along with tracking of the referrals/requests.
This role is fixed term until 31/03/24 and a secondment is welcomed . The post is full time hours but applications for part time working are welcomed.
Main duties of the job
Provides administrative support to assist with the planning or delivery of aprogramme / project to deliver strategic objectives.
Supports, facilitates, and monitors progress of projects.
Identify risks and reporting to the Programme / Project Manager.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
CommunicationsCommunicates complex business sensitive information and issues related to the project, including briefings and reports.The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders.Use sound communication and negotiating skills to overcome barriers tounderstanding and delivery and gain mutual agreement in relation toprogressing new solutions and service improvements.Act as a focal point for communications for the programme and ensure thedissemination of information to all identified parties.Improvement and MonitoringMonitor the progress of a range of workstreams, quantifying gaps in resources, identifying risks to delivery and determining the options available for recommendation to the lead that would secure timely action and delivery of the piece of work.Evaluate and assess project performance to highlight areas of risk and provide an appraisal of options for resolution.Capture and monitor project risks and issues, bringing them to the attention of more senior programme staff as appropriate.Undertake reporting and analysis of information to support project delivery by using a variety of IT applications.Apply risk management to coordinate project risks and ensure mitigation plans are in place by risk owners.Analyse and interpret trends and derive detailed profiles and plans updating and refining where required.Planning & DesignPlans and delivers specific elements of the project as delegated linking withworkstreams and multidisciplinary stakeholders.Use project control methods for planning, scheduling, and tracking of project tasks.Provides administrative and technical support to Programme/Project Managers.Organise meetings or events and assist in the diary management requirements of individuals in connection with the portfolio of work.Policy DevelopmentDevelops policies and service improvement for delegated areas of worksupporting the project/programme.Responsible for implementing policies related to the project at an operational level.Finance and BudgetResponsibility for maintaining and ordering stock/supplies and for providing this service to allocated projects/programmes.Management, Leadership and TrainingThe post holder will be expected to provide training on project/businessadministration system to staff at all levels across the organisation.Digital and InformationThe post holder will be required to develop and maintain the project library, databases, and associated resource lists.To ensure data on project databases and spreadsheets is recorded accurately.Transcribing notes of meetings and maintaining records of attendance, action logs.Evaluation and AuditUndertakes audits and surveys related to the project
Job description
Job responsibilities
CommunicationsCommunicates complex business sensitive information and issues related to the project, including briefings and reports.The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders.Use sound communication and negotiating skills to overcome barriers tounderstanding and delivery and gain mutual agreement in relation toprogressing new solutions and service improvements.Act as a focal point for communications for the programme and ensure thedissemination of information to all identified parties.Improvement and MonitoringMonitor the progress of a range of workstreams, quantifying gaps in resources, identifying risks to delivery and determining the options available for recommendation to the lead that would secure timely action and delivery of the piece of work.Evaluate and assess project performance to highlight areas of risk and provide an appraisal of options for resolution.Capture and monitor project risks and issues, bringing them to the attention of more senior programme staff as appropriate.Undertake reporting and analysis of information to support project delivery by using a variety of IT applications.Apply risk management to coordinate project risks and ensure mitigation plans are in place by risk owners.Analyse and interpret trends and derive detailed profiles and plans updating and refining where required.Planning & DesignPlans and delivers specific elements of the project as delegated linking withworkstreams and multidisciplinary stakeholders.Use project control methods for planning, scheduling, and tracking of project tasks.Provides administrative and technical support to Programme/Project Managers.Organise meetings or events and assist in the diary management requirements of individuals in connection with the portfolio of work.Policy DevelopmentDevelops policies and service improvement for delegated areas of worksupporting the project/programme.Responsible for implementing policies related to the project at an operational level.Finance and BudgetResponsibility for maintaining and ordering stock/supplies and for providing this service to allocated projects/programmes.Management, Leadership and TrainingThe post holder will be expected to provide training on project/businessadministration system to staff at all levels across the organisation.Digital and InformationThe post holder will be required to develop and maintain the project library, databases, and associated resource lists.To ensure data on project databases and spreadsheets is recorded accurately.Transcribing notes of meetings and maintaining records of attendance, action logs.Evaluation and AuditUndertakes audits and surveys related to the project
Person Specification
Qualifications
Essential
- Level 4 qualification in a relevant subject or equivalent experience
- Knowledge of techniques for planning, monitoring, and controlling projects
Experience
Essential
- Experience of working within a demanding high intensity administrative setting
Desirable
- Experience of project management
- Experience of working within the NHS or other public sector body
Aptitude and Abilities
Essential
- Developed interpersonal skills with the ability to build relationships at all levels
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities
- Ability to work autonomously and equally effective as part of a multidisciplinary team
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications
Desirable
- Welsh speaker (level 1 or willingness to work towards)
- Advanced IT skills in a range of desktop applications e.g. Excel, Power BI
Values
Essential
Person Specification
Qualifications
Essential
- Level 4 qualification in a relevant subject or equivalent experience
- Knowledge of techniques for planning, monitoring, and controlling projects
Experience
Essential
- Experience of working within a demanding high intensity administrative setting
Desirable
- Experience of project management
- Experience of working within the NHS or other public sector body
Aptitude and Abilities
Essential
- Developed interpersonal skills with the ability to build relationships at all levels
- Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities
- Ability to work autonomously and equally effective as part of a multidisciplinary team
- Proficient in use of standard IT packages e.g., Microsoft Office with the ability to master new applications
Desirable
- Welsh speaker (level 1 or willingness to work towards)
- Advanced IT skills in a range of desktop applications e.g. Excel, Power BI
Values
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
