Job summary
The primary role of the post holder is to act as a Personal Assistant to the Head of Healthcare and Deputy Head of Healthcare.
First point of contact for the Head of Healthcare and Deputy Head of Healthcare by telephone, e-mail, and correspondence or for visitors.
To prepare agendas, reports and documentation using the Microsoft Office package. Advanced level use of IT packages including Word, Excel, Outlook, PowerPoint and Publisher is required.
Manage all telephone enquires/calls and emails in a polite and courteous manner
Main duties of the job
You will be responsible for providing a confidential and comprehensive secretarial service to the Head of Healthcare and support other members of the senior health management team where required.
You will have excellent organisational and interpersonal skills and be able to work under pressure to meet the changing needs of the service. The ability to work autonomously and without supervision is an important aspect of this role.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
Please note that any offer of employment will be subject to the successful receipt of enhanced DBS and prison vetting clearances.
Please note if your application is successful and you are invited to interview, they will be held on site at HMP Berwyn to ensure candidates have an understanding of the environment. Requests for virtual interviews will not be accepted.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Please note that any offer of employment will be subject to the successful receipt of enhanced DBS and prison vetting clearances.
Please note if your application is successful and you are invited to interview, they will be held on site at HMP Berwyn to ensure candidates have an understanding of the environment. Requests for virtual interviews will not be accepted.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Diploma in Office administration or experience to diploma level.
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
Desirable
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint.
Experience
Essential
- Experience at a high level of providing a comprehensive administrative or PA service.
- The ability to deal with members of staff / the public and external bodies professionally and sensitively and to maintain high standard of confidentiality
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
Person Specification
Qualifications
Essential
- Diploma in Office administration or experience to diploma level.
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
Desirable
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint.
Experience
Essential
- Experience at a high level of providing a comprehensive administrative or PA service.
- The ability to deal with members of staff / the public and external bodies professionally and sensitively and to maintain high standard of confidentiality
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
