Job summary
The post holder will be required to provide a comprehensive, confidential and high-level secretarial support service to the DME and senior administrative support for Medical and Dental Education activities.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
This will require co-ordinating work throughout the offices of the Medical Director and education teams and ensuring the aims and objectives of the organisation are met efficiently and effectively. This will be achieved through the implementation and development of office systems and complex processes including developing appropriate administrative policies as required.
The post holder is expected to support the administrative function of Pan BCUHB Medical Education activities, including working on promotional and digital initiatives and servicing strategic committees.
Excellent organisational skills, excellent judgement, digital literacy, diplomacy and tact are essential attributes required in this role.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualification and Knowledge
Essential
- Degree or equivalent level of experience / willingness to obtain
- NVQ 3 or RSA in typing
- ECDL or equivalent
- In-depth and detailed knowledge of administrative systems, procedures, and corporate policies.
- Knowledge of Data Protection legislation.
- Ability to take comprehensive minutes
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Evidence of commitment to ongoing professional development
Desirable
- Advanced ECDL qualification.
- Audio typing
- Willingness to undertake training and development as necessary
- Knowledge of medical terminology
- Knowledge of the structure and function of the NHS
Experience
Essential
- Experience of working in a complex organisation providing comprehensive administrative/PA/diary management service within a corporate team
- Experience of setting up and using IT/File systems in a large organisation
- Familiar with office procedures and deadlines
- Experience in using online design and content platforms
- Experience of producing graphs and statistics
Desirable
- Experience working in the NHS in an admin/PA role
- Experience in dealing with complex issues involving forward planning
- Understanding of NHS procedures and systems
- Budget management experience
Skills & Attributes
Essential
- Proficiency in Microsoft packages (e.g., Word /Excel/PowerPoint/Outlook)
- Strong digital literacy skills and confident in use of Microsoft 365 and Teams
- Ability to create digital promotional materials
- Ability to develop and maintain effective working relationships with a wide range of internal and external contacts at all levels ensuring tact and diplomacy at all times.
- Excellent interpersonal and communication skills
- Excellent time management, organisational and administrative skills
- Excellent organisational numeracy and literacy skills
- Ability to work effectively under pressure and meet deadline and work on own initiative
- Ability to organise meetings, produce agendas, take minutes, transcribe notes accurately and distribute accordingly
- Ability to take direction from senior managers whilst also being able to work on own initiative without supervision.
- Ability to maintain confidentiality at all times.
- Able to demonstrate flexibility/adaptability according to changing needs/priorities.
- High degree of self-motivation
- High degree of tact and diplomacy
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Person Specification
Qualification and Knowledge
Essential
- Degree or equivalent level of experience / willingness to obtain
- NVQ 3 or RSA in typing
- ECDL or equivalent
- In-depth and detailed knowledge of administrative systems, procedures, and corporate policies.
- Knowledge of Data Protection legislation.
- Ability to take comprehensive minutes
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Evidence of commitment to ongoing professional development
Desirable
- Advanced ECDL qualification.
- Audio typing
- Willingness to undertake training and development as necessary
- Knowledge of medical terminology
- Knowledge of the structure and function of the NHS
Experience
Essential
- Experience of working in a complex organisation providing comprehensive administrative/PA/diary management service within a corporate team
- Experience of setting up and using IT/File systems in a large organisation
- Familiar with office procedures and deadlines
- Experience in using online design and content platforms
- Experience of producing graphs and statistics
Desirable
- Experience working in the NHS in an admin/PA role
- Experience in dealing with complex issues involving forward planning
- Understanding of NHS procedures and systems
- Budget management experience
Skills & Attributes
Essential
- Proficiency in Microsoft packages (e.g., Word /Excel/PowerPoint/Outlook)
- Strong digital literacy skills and confident in use of Microsoft 365 and Teams
- Ability to create digital promotional materials
- Ability to develop and maintain effective working relationships with a wide range of internal and external contacts at all levels ensuring tact and diplomacy at all times.
- Excellent interpersonal and communication skills
- Excellent time management, organisational and administrative skills
- Excellent organisational numeracy and literacy skills
- Ability to work effectively under pressure and meet deadline and work on own initiative
- Ability to organise meetings, produce agendas, take minutes, transcribe notes accurately and distribute accordingly
- Ability to take direction from senior managers whilst also being able to work on own initiative without supervision.
- Ability to maintain confidentiality at all times.
- Able to demonstrate flexibility/adaptability according to changing needs/priorities.
- High degree of self-motivation
- High degree of tact and diplomacy
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
