Job summary
We are looking for an enthusiastic, motivated and experienced administrator who will provide a comprehensive, professional, effective secretarial and administrative support service to the Capital Development Team based in Glan Clwyd Hospital.
Main duties of the job
The post holder will be responsible for compiling and maintaining databases, producing orders, coordinating tender documentation, manage the procurement & storage of stock/stationary; maintaining the diaries of the team members and will also be required to organise, prepare papers and take minutes for meetings.
The post holder will be responsible for planning and organising of their own workload; effectively managing time and workload in response to service requirements and timescales.
The ability to speak Welsh is desirable for this post
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent qualification.
- Word processing to RSA3 advanced standard or equivalent level.
Desirable
Experience
Essential
- Experience of full range of office procedures and practices.
- Comprehensive experience of using a range of Microsoft software packages.
- Experience of minute taking.
- Familiar with the requirements of an extremely busy multi-disciplinary office.
Desirable
- Experience of procurement and financial mechanisms, i.e. placing orders, tracking and clearing invoices.
- Evidence of experience acquired within an NHS estate environment.
Skills
Essential
- Fully conversant with centralised filing systems and secretarial procedures.
- Accurate keyboard skills, using a range of software packages.
- Experienced with inputting database and extracting reports.
- Good communication skills.
Desirable
- Possess a high standard of numerical/literacy skills.
Knowledge
Essential
- Knowledge of a full range of secretarial and administrative procedures.
- Ability to manage and maintain office procurement, track stock and stationery depletion, and ensure its security.
- Ability to work unsupervised and under own initiative.
- Knowledge of various computer packages.
Desirable
- Familiar with procedures unique to NHS Wales.
PERSONAL QUALITIES
Essential
- Effective communication skills;
- Ability to prioritise work schedules and to deliver under pressure.
Desirable
- Able to communicate through the medium of Welsh.
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent qualification.
- Word processing to RSA3 advanced standard or equivalent level.
Desirable
Experience
Essential
- Experience of full range of office procedures and practices.
- Comprehensive experience of using a range of Microsoft software packages.
- Experience of minute taking.
- Familiar with the requirements of an extremely busy multi-disciplinary office.
Desirable
- Experience of procurement and financial mechanisms, i.e. placing orders, tracking and clearing invoices.
- Evidence of experience acquired within an NHS estate environment.
Skills
Essential
- Fully conversant with centralised filing systems and secretarial procedures.
- Accurate keyboard skills, using a range of software packages.
- Experienced with inputting database and extracting reports.
- Good communication skills.
Desirable
- Possess a high standard of numerical/literacy skills.
Knowledge
Essential
- Knowledge of a full range of secretarial and administrative procedures.
- Ability to manage and maintain office procurement, track stock and stationery depletion, and ensure its security.
- Ability to work unsupervised and under own initiative.
- Knowledge of various computer packages.
Desirable
- Familiar with procedures unique to NHS Wales.
PERSONAL QUALITIES
Essential
- Effective communication skills;
- Ability to prioritise work schedules and to deliver under pressure.
Desirable
- Able to communicate through the medium of Welsh.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
