Job summary
We are looking for an enthusiastic, flexible in approach and efficient individual. This role will provide administrative support to the Theatre Manager & Theatre Team.
7.5 hour post working over 5 days Monday - Friday.
Main duties of the job
The successful applicant will be required to undertake a range of administrative duties providing administrative support to the Theatre team.
The post holder must have the ability to work as part of a team to ensure all relevant communications are carried out in a timely and accurate manner. You would be expected to confidently and sensitively handle enquiries from the other members of the organisationboth in person and by telephone. We are a fast-paced environment that requires an adaptable individual who can self-refer.You must have a good standard of education and excellent organisational skills. Previous experience of working within the NHS would be an advantage.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications/and or knowledge
Essential
- NVQ3 Business & Administration or equivalent experience
- GSCE passes in English and Maths, Management Certificate or Office Management Experience
- Evidence of commitment to ongoing personal development
- Willingness to undertake training and development as necessary
Experience
Essential
- To include a full range of secretarial procedures and knowledge to include: Microsoft PowerPoint Microsoft Access Microsoft Excel Microsoft Word
- Experience of working in a complex organisation providing comprehensive administrative / PA service within a corporate team
- Experience of setting up and using filing / IT systems in a large organisation
- In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take comprehensive minutes.
Aptitude/Abilities
Essential
- IT skills to include use of E-mail.
- Able to understand and maintain confidentiality. Excellent organisation / time management and communication skills.
- The ability to provide an efficient, prompt and accurate secretarial service.
- The ability to deal with member of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality.
- The ability to judge the importance of information, prioritising and responding appropriately.
- Advanced key board skills / touch typing
Desirable
Values
Essential
- Excellent interpersonal skills, Team player and well motivated
- Committed to continuous learning and improvement
- working in accordance with core organisational values, i.e. Demonstrate a commitment to working consistently in line with our Organisational Values, and enabling others within the workforce to do so to as evidenced in day to day work and through discussion at PADR
- High personal standards of performance and professionalism, flexibility
Other
Essential
- Flexible approach to work
Person Specification
Qualifications/and or knowledge
Essential
- NVQ3 Business & Administration or equivalent experience
- GSCE passes in English and Maths, Management Certificate or Office Management Experience
- Evidence of commitment to ongoing personal development
- Willingness to undertake training and development as necessary
Experience
Essential
- To include a full range of secretarial procedures and knowledge to include: Microsoft PowerPoint Microsoft Access Microsoft Excel Microsoft Word
- Experience of working in a complex organisation providing comprehensive administrative / PA service within a corporate team
- Experience of setting up and using filing / IT systems in a large organisation
- In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take comprehensive minutes.
Aptitude/Abilities
Essential
- IT skills to include use of E-mail.
- Able to understand and maintain confidentiality. Excellent organisation / time management and communication skills.
- The ability to provide an efficient, prompt and accurate secretarial service.
- The ability to deal with member of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality.
- The ability to judge the importance of information, prioritising and responding appropriately.
- Advanced key board skills / touch typing
Desirable
Values
Essential
- Excellent interpersonal skills, Team player and well motivated
- Committed to continuous learning and improvement
- working in accordance with core organisational values, i.e. Demonstrate a commitment to working consistently in line with our Organisational Values, and enabling others within the workforce to do so to as evidenced in day to day work and through discussion at PADR
- High personal standards of performance and professionalism, flexibility
Other
Essential
- Flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
