Job summary
This is a fixed term contract/secondment which will run until 31/03/2026 due to funding.
There is a possibility of contract extension dependant on successful funding. Secondments will require support of your current Line Manager.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST. Are you keen to make a difference, would you like to be part of an exciting programme that drives innovation in health and the public sector? The SBRI Centre of Excellence is looking for a Centre Support Officer to play a key role in supporting the Business Development and Project Management Teams. This interesting and varied role is critical to supporting the successful development, delivery and evaluation of projects in alignment with Welsh Government strategies. If this sounds like something that interests you, drop us a message at Anya.Palmer@wales.nhs.uk or Ffion.Owen@wales.nhs.uk for an informal chat to find out more.
Main duties of the job
So, what does the SBRI Centre of Excellence do:
We are funded by Welsh Government and hosted by Betsi Cadwaladr Health Board to help drive innovative solutions for challenges across healthcare and the wider public sector. We work with colleagues to identify their unmet needs, where no readily available solution exists, and frame that challenge into a competition that invites businesses, third sector and academia to propose their idea for a solution. The successful applicants receive funding and the Centre project manages the development and captures the benefits of their innovative solutions.
This role will support the promotion, development and implementation of projects that identify and resolve unmet needs/challenges within health and the wider public sector, working with clinical, administrative and technical staff from Welsh Health Boards, NHS, Welsh Government, Local Authorities, businesses, third sector and academia.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
Working as part of the SBRI Centre of Excellence , the post holder will provide full administrative support to the Team.This will require the post holder to manage diaries resolving conflicting diary appointments, organise meetings, prepare meeting papers and take minutes of meetings. The postholder will source and provide information when required, to include report collation.
Working as part of the team the postholder will be the first point of contact for the team, this may extend to other internal and external stakeholders. The postholder will also receive and welcome visitors to the department.
. Update and maintain an effective and efficient knowledge management system to contain all the raw data capture, relevant project paperwork, training materials, testing documentation, benefits realisation, lessons learnt reporting, evaluations to create intelligence to support the project and service improvement across the SBRI Portfolio.
Ensure version control for documentation.
Complete essential administration tasks ensuring all documentation templates are up to date.
Work with more senior members of the team to ensure that all processes/tools including business cases, specifications, project plans, testing and training plans, benefits analysis, and risk and issue logs, and follow-on actions are completed and contemporaneous by contacting t team members to contribute to them.
To ensure that all areas of own work are carried out in an economic and efficient way thereby contributing to the control of limited resources.
Arrange workshops and events liaising with key internal and external stakeholders prepare agenda and take minutes ensuring that all arrangements have been catered for i.e. room layout, video conferencing/audio facilities and refreshments.
Ensure that visitors to the department are welcomed by ensuring they have a waiting area and that refreshments are offered.
Source and book event and programme venues and appropriate resources.
Organise travel and accommodation for team as appropriate.
Order and receipt office supplies and raises orders associated with Projects using the Oracle system.
Utilise a comprehensive range of work processing, spread-sheet, database and power-point skills.
Accurately produce reports, letters and meetings papers and minutes of meetings such as team meetings and project / programme board meetings.
Interpret routine information and requests and action accordingly.
In the absence of the line manager make decisions regarding workload priorities and use personal judgement to ensure that any problems arising are dealt with appropriately.
To take and initiate action as delegated by line manager
Job description
Job responsibilities
Working as part of the SBRI Centre of Excellence , the post holder will provide full administrative support to the Team.This will require the post holder to manage diaries resolving conflicting diary appointments, organise meetings, prepare meeting papers and take minutes of meetings. The postholder will source and provide information when required, to include report collation.
Working as part of the team the postholder will be the first point of contact for the team, this may extend to other internal and external stakeholders. The postholder will also receive and welcome visitors to the department.
. Update and maintain an effective and efficient knowledge management system to contain all the raw data capture, relevant project paperwork, training materials, testing documentation, benefits realisation, lessons learnt reporting, evaluations to create intelligence to support the project and service improvement across the SBRI Portfolio.
Ensure version control for documentation.
Complete essential administration tasks ensuring all documentation templates are up to date.
Work with more senior members of the team to ensure that all processes/tools including business cases, specifications, project plans, testing and training plans, benefits analysis, and risk and issue logs, and follow-on actions are completed and contemporaneous by contacting t team members to contribute to them.
To ensure that all areas of own work are carried out in an economic and efficient way thereby contributing to the control of limited resources.
Arrange workshops and events liaising with key internal and external stakeholders prepare agenda and take minutes ensuring that all arrangements have been catered for i.e. room layout, video conferencing/audio facilities and refreshments.
Ensure that visitors to the department are welcomed by ensuring they have a waiting area and that refreshments are offered.
Source and book event and programme venues and appropriate resources.
Organise travel and accommodation for team as appropriate.
Order and receipt office supplies and raises orders associated with Projects using the Oracle system.
Utilise a comprehensive range of work processing, spread-sheet, database and power-point skills.
Accurately produce reports, letters and meetings papers and minutes of meetings such as team meetings and project / programme board meetings.
Interpret routine information and requests and action accordingly.
In the absence of the line manager make decisions regarding workload priorities and use personal judgement to ensure that any problems arising are dealt with appropriately.
To take and initiate action as delegated by line manager
Person Specification
Skills
Essential
- Report production and minute taking
- Advanced keyboard skills
- Experience in planning, organising and prioritising own work load
Desirable
Qualifications
Essential
- NVQ 3 in Administration/RSA III or equivalent level of knowledge/experience.
Desirable
- PRINCE II Foundation
- ECDL or equivalent qualification
Experience
Essential
- Proficient in use of Microsoft Office applications
- Able to use own initiative and judgement to analyse and resolve problems
- Ability to support and deliver to deadlines on a wide range of administration processes
- Experience of communicating directly at all levels in an organisation
Desirable
- Project administration experience
- Experience of working within the NHS
Knowledge
Essential
Desirable
- Some knowledge and understanding of project methodology
Person Specification
Skills
Essential
- Report production and minute taking
- Advanced keyboard skills
- Experience in planning, organising and prioritising own work load
Desirable
Qualifications
Essential
- NVQ 3 in Administration/RSA III or equivalent level of knowledge/experience.
Desirable
- PRINCE II Foundation
- ECDL or equivalent qualification
Experience
Essential
- Proficient in use of Microsoft Office applications
- Able to use own initiative and judgement to analyse and resolve problems
- Ability to support and deliver to deadlines on a wide range of administration processes
- Experience of communicating directly at all levels in an organisation
Desirable
- Project administration experience
- Experience of working within the NHS
Knowledge
Essential
Desirable
- Some knowledge and understanding of project methodology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
