Job summary
An exciting opportunity has arisen for an enthusiastic and experienced Senior Secretary to provide support to the Associate Director for Intermediate Care Services and Specialist Medicine and their senior management team within the Central Integrated Health Community.
As the main point of contact for the Associate Director, this key role requires excellent secretarial, communication and organisational skills. Duties will include diary management, supporting meetings and email management. You will also need to have a flexible approach to work, having the ability to assess situations, prioritise incoming information, address issues directly and escalate issues to the Associate Director as appropriate.
Excellent people and organisational skills are essential including the ability to build strong working relationships with senior managers, stakeholders and key administrative staff. You will be a team player and be able to work on your own initiative and manage a complex and onerous workload.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
Providing high level secretarial services to the Central IHC Management Team for Betsi Cadwaladr University Health Board.
Communicates with organisations and individuals from inside and outside of the Health Board.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualification or equivalent.
- GCSE/ GCE at grade C or above including English and Maths.
- Diploma in Office administration or demonstrable knowledge and experience to diploma level
Desirable
- Typewriting/word processing qualification.
- NVQ or equivalent in Administration.
- Advanced ECDL Certificate.
- Audio Typing.
- Certificate in supervision or management
- ECDL Qualification.
- Ability to communicate in Welsh
Experience
Essential
- Experience of using Microsoft office package including word, excel and powerpoint.
- Experience at a high level of providing a comprehensive administrative/PA service.
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
- Previous experience of working within the NHS.
Skills
Essential
- Excellent communication skills.
- Ability to work unsupervised and make decisions.
- Organisation skills.
- Numeracy and Literacy skills.
- Excellent customer care skills.
- Good command of English both written & verbal
- Typing/Word Processing skills
Desirable
- Ability to produce Reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics.
Knowledge
Essential
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take minutes
Desirable
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint
- Knowledge of Organisation
OTHER RELEVANT REQUIREMENTS
Essential
- Ability to work under pressure
- Ability to work as part of a team
- Ability to answer telephone bi-lingually
- Ability to maintain confidentiality
- A flexible approach towards the demands of the workplace.
Desirable
PERSONAL QUALITIES
Essential
- Friendly, professional approach
- Confident manner
- Adaptable
- Self motivated and enthusiastic.
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualification or equivalent.
- GCSE/ GCE at grade C or above including English and Maths.
- Diploma in Office administration or demonstrable knowledge and experience to diploma level
Desirable
- Typewriting/word processing qualification.
- NVQ or equivalent in Administration.
- Advanced ECDL Certificate.
- Audio Typing.
- Certificate in supervision or management
- ECDL Qualification.
- Ability to communicate in Welsh
Experience
Essential
- Experience of using Microsoft office package including word, excel and powerpoint.
- Experience at a high level of providing a comprehensive administrative/PA service.
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
- Previous experience of working within the NHS.
Skills
Essential
- Excellent communication skills.
- Ability to work unsupervised and make decisions.
- Organisation skills.
- Numeracy and Literacy skills.
- Excellent customer care skills.
- Good command of English both written & verbal
- Typing/Word Processing skills
Desirable
- Ability to produce Reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics.
Knowledge
Essential
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take minutes
Desirable
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint
- Knowledge of Organisation
OTHER RELEVANT REQUIREMENTS
Essential
- Ability to work under pressure
- Ability to work as part of a team
- Ability to answer telephone bi-lingually
- Ability to maintain confidentiality
- A flexible approach towards the demands of the workplace.
Desirable
PERSONAL QUALITIES
Essential
- Friendly, professional approach
- Confident manner
- Adaptable
- Self motivated and enthusiastic.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
