Job summary
An exciting opportunity has arisen for a motivated and enthusiastic individual to become an Administrative Team Leader/Medical Secretary within the North Wales Adolescent Service, based in Abergele.
The successful candidate will be responsible for the day to day management of the administrative and clerical staff within the team and will also provide a secretarial service to the Consultant Clinical Psychologist, Consultant Psychiatrist and other clinical staff within the North Wales Adolescent Service.
Main duties of the job
Applicants must be a team player and be able to demonstrate excellent organisational and interpersonal skills. They must be able to work flexibly and have the ability to prioritise, and work well under pressure.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Experience
Essential
- Significant office administration experience
- Experience of working to strict deadlines and prioritising tasks.
- Experience of communicating confidential information.
- Experience of using Microsoft Packages such as Outlook, Word, Excel and PowerPoint
Desirable
- Experience of supervising and/or managing staff.
- Experience of organising workload and people
- Experience of coordinating administration activities.
Skills
Essential
- Able to use electronic information systems.
- Organisation - ability to manage diaries, set up filing systems, work to strict deadlines and prioritise tasks.
- Excellent communication skills with all stakeholders.
- Able to work independently but also as an effective team player.
- Knowledge of patient confidentiality.
Desirable
- Previous experience using the hospital WPAS or similar system.
Personal Qualities
Essential
- Enthusiastic, motivated and approachable.
- Strength of character and confidence to overcome obstacles in a balanced and sensitive manner.
- Be able to meet the challenges of a changing organisation.
- Patient focused approach.
- Ability to cope under pressure
Other
Essential
- Able to work under own initiative whilst understanding the need to seek advice from seniors as necessary.
Qualifications and/or Knowledge
Essential
- Level 3 Diploma in Medical administration or equivalent experience
- NVQ 4 in Business admin, customer care or management, or equivalent qualification (or working towards/ willing to achieve within 2 years)
Desirable
- ILM Team Leading qualification/ willingness to learn or equivalent qualification or experience.
Person Specification
Experience
Essential
- Significant office administration experience
- Experience of working to strict deadlines and prioritising tasks.
- Experience of communicating confidential information.
- Experience of using Microsoft Packages such as Outlook, Word, Excel and PowerPoint
Desirable
- Experience of supervising and/or managing staff.
- Experience of organising workload and people
- Experience of coordinating administration activities.
Skills
Essential
- Able to use electronic information systems.
- Organisation - ability to manage diaries, set up filing systems, work to strict deadlines and prioritise tasks.
- Excellent communication skills with all stakeholders.
- Able to work independently but also as an effective team player.
- Knowledge of patient confidentiality.
Desirable
- Previous experience using the hospital WPAS or similar system.
Personal Qualities
Essential
- Enthusiastic, motivated and approachable.
- Strength of character and confidence to overcome obstacles in a balanced and sensitive manner.
- Be able to meet the challenges of a changing organisation.
- Patient focused approach.
- Ability to cope under pressure
Other
Essential
- Able to work under own initiative whilst understanding the need to seek advice from seniors as necessary.
Qualifications and/or Knowledge
Essential
- Level 3 Diploma in Medical administration or equivalent experience
- NVQ 4 in Business admin, customer care or management, or equivalent qualification (or working towards/ willing to achieve within 2 years)
Desirable
- ILM Team Leading qualification/ willingness to learn or equivalent qualification or experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
