Job summary
- To co-ordinate the provision of accurate, reliable and timely medical staffing information in relation to vacancies, recruitment, on-call rotas and Women's Directorate approval.
- Regular liaison with the Medical Staffing resource teams across BCU to ensure information is relevant and accurate.
- The retrieval and tracking approval process for posts that require Womens directorate approval.
- Working closely with the Service Manager and Lead Manager, as well as the Clinical Director to ensure medical staffing is sustainable to provide a quality service for BCUHB
- To make presentations at appropriate meetings when required.
- Any other duties relating to the requirements of medical staffing issues.
The post holder will be responsible for the provision of timely, accurate and reliable data relating for all HB Medical Staffing issues.
Using independent judgement, the post holder will be responsible for the day-to-day operational co-ordination of medical staffing issues within the sub-specialities of the HB including the on-call rotas for Obstetrics & Gynaecology, Glan Clwyd Hospital.
Main duties of the job
Key aspects of this post include:
- Co-ordinating and overseeing the smooth running of doctors' shift patterns in line with the New Deal - Junior Doctors Hours/European Working Time Directive.
- Co-ordination of all leave arrangements and prospective cover for Consultants' and junior medical staff.
- The post holder will work closely with the health boards New Deal Co-ordinator in monitoring the shift patterns on a regular basis to ensure continued compliance with New Deal and EWTD.
- The post holder will assist in the production of weekly/monthly duty rosters for Consultant and junior medical staff within sub-specialties of the HB.
- The post holder will also undertake ad hoc reports and projects as and when requested by the HB Chief of Staff, Head of Programme or, Management Team. These reports / projects will be in line with the responsibilities of the grade of the post.
- Excellent written and communication skills are required for this post, as well as the ability to prioritise work and meet deadlines.
- The post holder will be required to maintain strict confidentiality at all times.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.The ability to speak Welsh is desirable but not essential for this post; Welsh and/or English speakers are equally welcome to apply. We offer support for those wishing to learn Welsh.Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
- To assist with the day to day operational co-ordination of Consultant and junior medical staffing issues within the service.
- To manage, on a daily basis, the Consultant and junior doctors on call rota.
- On notification of sickness absence, identify where there is a shortage of medical staff cover and identify cost effective solutions.
- To proactively identify where there will be planned shortages of cover either for on-call or ward work, and find cost effective solutions for the periods, in liaison with Consultant medical staff, and the medical staffing department.
- Devise the duty rosters for Consultant and junior medical staff, ensuring all services are adequately covered, and ensuring all relevant people are informed of any changes to the rota, e.g. Switchboard, Consultant Secretaries, Ward Clerks, Nursing Staff, Administration Staff.
- Working in partnership with HR, maintain New Deal/European Working Time Directive shift patterns in response to new legislation and service developments.
- In conjunction with the BCUHBs New Deal Co-ordinator, monitor on a regular basis New Deal compliance of all junior medical grades working an established shift pattern within all departments.
Job description
Job responsibilities
- To assist with the day to day operational co-ordination of Consultant and junior medical staffing issues within the service.
- To manage, on a daily basis, the Consultant and junior doctors on call rota.
- On notification of sickness absence, identify where there is a shortage of medical staff cover and identify cost effective solutions.
- To proactively identify where there will be planned shortages of cover either for on-call or ward work, and find cost effective solutions for the periods, in liaison with Consultant medical staff, and the medical staffing department.
- Devise the duty rosters for Consultant and junior medical staff, ensuring all services are adequately covered, and ensuring all relevant people are informed of any changes to the rota, e.g. Switchboard, Consultant Secretaries, Ward Clerks, Nursing Staff, Administration Staff.
- Working in partnership with HR, maintain New Deal/European Working Time Directive shift patterns in response to new legislation and service developments.
- In conjunction with the BCUHBs New Deal Co-ordinator, monitor on a regular basis New Deal compliance of all junior medical grades working an established shift pattern within all departments.
Person Specification
Qualifications
Essential
- Diploma level education or equivalent experience
- Typing RSA III (or equivalent)
- IT Literacy
Desirable
- Ability to speak Welsh
- Desktop publishing skills
- ECDL or equivalent level of IT experience
Skills
Essential
- Good organisational, time management and interpersonal skills
- Ability to judge the importance of information and to respond appropriately in terms of prioritising
- Ability to manage own workload
Desirable
- Ability to co-ordinate and alter complex work schedules
- Previous experience of working in a hospital environment or with health care professionals
- Ability to manage junior staff
Personal Qualities
Essential
- Excellent organisation skills
- Ability to work to strict deadlines and to prioritise tasks
- Ability to communicate important information clearly and accurately to all grades of medical personnel
Desirable
- Ability to co-ordinate and alter complex work schedules
- Previous experience of working in a hospital environment or with health care professionals
Experience
Essential
- Ability to work on own initiative and as part of a team
- Competent in use of modern IT packages, including Excel, Word, Outlook
- Significant experience within a NHS environment
Desirable
- Knowledge of New Deal for Junior doctors / European Working Time Directive
- Previous experience of working with clinical or senior staff
- Experience of developing staff rotas
Person Specification
Qualifications
Essential
- Diploma level education or equivalent experience
- Typing RSA III (or equivalent)
- IT Literacy
Desirable
- Ability to speak Welsh
- Desktop publishing skills
- ECDL or equivalent level of IT experience
Skills
Essential
- Good organisational, time management and interpersonal skills
- Ability to judge the importance of information and to respond appropriately in terms of prioritising
- Ability to manage own workload
Desirable
- Ability to co-ordinate and alter complex work schedules
- Previous experience of working in a hospital environment or with health care professionals
- Ability to manage junior staff
Personal Qualities
Essential
- Excellent organisation skills
- Ability to work to strict deadlines and to prioritise tasks
- Ability to communicate important information clearly and accurately to all grades of medical personnel
Desirable
- Ability to co-ordinate and alter complex work schedules
- Previous experience of working in a hospital environment or with health care professionals
Experience
Essential
- Ability to work on own initiative and as part of a team
- Competent in use of modern IT packages, including Excel, Word, Outlook
- Significant experience within a NHS environment
Desirable
- Knowledge of New Deal for Junior doctors / European Working Time Directive
- Previous experience of working with clinical or senior staff
- Experience of developing staff rotas
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
