Job summary
We are looking for a dynamic, organised and flexible individual to join our administration team within the Cancer Division.
The successful candidate will possess excellent organisational skills and have the ability to engage with colleagues at all levels to provide an efficient, comprehensive secretarial and administrative service to the Cancer Divisional Management Team.
The post holder will be responsible for the minute taking, action log of various meetings and other annotation and medical records handling, filing and other administrative tasks as necessary. Audio typing would be adventageous.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.
The post holder will be required to maintain strict confidentiality and will be expected to deal with patients, carers, relatives, medical staff and other visitors to the Health Board, in person and in writing, with courtesy and discretion.
RSA Stage II or equivalent skills are required together with experience of MS Office and knowledge of the hospital administration systems would be desirable. Previous secretarial and administration experience would be advantageous. The ability to speak welsh would be desirable.
For further information, please contact Cheryl Goodall, Site Speciality Manager 07971996620 / 03000 844557 or via email cheryl.goodall@wales.nhs.uk.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Maths/English GCSE or equivalent
- Audio Typing RSA III or equivalent
- Typewriting/Word Processing qualification - RSA III or equivalent.
Desirable
- NVQ 2 administration or equivalent experience
- ECDL Qualification or equivalent
Experience
Essential
- Comprehensive secretarial experience
- Experience of general office procedures.
Desirable
- Comprehensive secretarial experience
- Experience of general office procedures.
Skills
Essential
- Organisational skills.
- Excellent organisational skillsEffective communication skills, both written and verbal.
- Problem solving abilities
- Numerical/literacy skills
Desirable
- Supervisory skills
- Ability to manage change
Knowledge
Essential
- Microsoft Office or equivalent.
Desirable
- Patient Administration Management System (s)
- Knowledge of Medical Terminology
PERSONAL QUALITIES
Essential
- Good presentation.
- Ability to work in a team/work unsupervised.
- Friendly and approachable. Confident.
- Ability to cope with distressing situations.
- Sensitive and professional approach to dealing with patients/public
Desirable
- Evidence of lifelong learning
- Flexibility in meeting service needs.
OTHER RELEVANT REQUIREMENTS
Essential
- Diplomacy.
- People skills.
- Ability to work on own initiative
- Ability to work under pressure
- Confidentiality
Person Specification
Qualifications
Essential
- Maths/English GCSE or equivalent
- Audio Typing RSA III or equivalent
- Typewriting/Word Processing qualification - RSA III or equivalent.
Desirable
- NVQ 2 administration or equivalent experience
- ECDL Qualification or equivalent
Experience
Essential
- Comprehensive secretarial experience
- Experience of general office procedures.
Desirable
- Comprehensive secretarial experience
- Experience of general office procedures.
Skills
Essential
- Organisational skills.
- Excellent organisational skillsEffective communication skills, both written and verbal.
- Problem solving abilities
- Numerical/literacy skills
Desirable
- Supervisory skills
- Ability to manage change
Knowledge
Essential
- Microsoft Office or equivalent.
Desirable
- Patient Administration Management System (s)
- Knowledge of Medical Terminology
PERSONAL QUALITIES
Essential
- Good presentation.
- Ability to work in a team/work unsupervised.
- Friendly and approachable. Confident.
- Ability to cope with distressing situations.
- Sensitive and professional approach to dealing with patients/public
Desirable
- Evidence of lifelong learning
- Flexibility in meeting service needs.
OTHER RELEVANT REQUIREMENTS
Essential
- Diplomacy.
- People skills.
- Ability to work on own initiative
- Ability to work under pressure
- Confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
