Job summary
Applications are invited for the position of a Secretary/Administration Assistant within the Sterile Services Department at Wrexham Maelor Hospital.
The Sterile Services Administrator will support the Sterile Services Manager and Deputy Manager in the provision and development of a professional sterile service to the Trust and its customers.
Main duties of the job
Provide a full range of administrative duties in all aspects of the sterile process, procedures and departmental accreditation. This role requires good communication sills as the post holder will provide a customer focused service to staff, managers, external customers and suppliers.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Educated to standard grade level GCSE grade C or above (or equivalent) in English language
- NVQ level 3 administration or relevant experience to this level
- ECDL or equivalent experience
Desirable
- Copy/audio typing
- Minute taking
- Hold relevant internal auditor qualification
- NVQ 3 in Decontamination
- City & Guilds Decontamination related courses
Experience
Essential
- Experience using Microscoft Access database system and other traceability software
- Proven Organisational ability
- Previous experience of general office procedures
Desirable
- Experience of working within a multi-disciplinary team setting
- Experience of working within the NHS
- Experience with NHS electronic systems
- Decontamination experience
Skills
Essential
- Organisational skills
- Effective communication skills both written and verbal
- Friendly telephone manner
- Ability to prioritise and meet deadlines within a busy office environment
- Numerical/literacy skills
- Problem solving abilities
- Good adminstrative and clerical skills
- Excellent computer skills
Desirable
Knowledge
Essential
- Microsoft office or equivalent including Excel
- Knowledge of medical devices terminology
Desirable
- Knowledge of current quality standards, legislation and government guidance relating to Decontamination
Personal Qualities
Essential
- Friendly with excellent interpersonal skills
- Self-motivated
- Excellent time management
- Team player
- Reliable & methodical worker
- Willing to participate in Trust and departmental training
Other relevant requirements
Essential
- Able to work flexible hours to ensure service needs are met
- Ability to work under pressure
- Ability to work under own initiative
- Confidentiality
Desirable
- Appreciation of the responsibilities of healthcare environment
Person Specification
Qualifications
Essential
- Educated to standard grade level GCSE grade C or above (or equivalent) in English language
- NVQ level 3 administration or relevant experience to this level
- ECDL or equivalent experience
Desirable
- Copy/audio typing
- Minute taking
- Hold relevant internal auditor qualification
- NVQ 3 in Decontamination
- City & Guilds Decontamination related courses
Experience
Essential
- Experience using Microscoft Access database system and other traceability software
- Proven Organisational ability
- Previous experience of general office procedures
Desirable
- Experience of working within a multi-disciplinary team setting
- Experience of working within the NHS
- Experience with NHS electronic systems
- Decontamination experience
Skills
Essential
- Organisational skills
- Effective communication skills both written and verbal
- Friendly telephone manner
- Ability to prioritise and meet deadlines within a busy office environment
- Numerical/literacy skills
- Problem solving abilities
- Good adminstrative and clerical skills
- Excellent computer skills
Desirable
Knowledge
Essential
- Microsoft office or equivalent including Excel
- Knowledge of medical devices terminology
Desirable
- Knowledge of current quality standards, legislation and government guidance relating to Decontamination
Personal Qualities
Essential
- Friendly with excellent interpersonal skills
- Self-motivated
- Excellent time management
- Team player
- Reliable & methodical worker
- Willing to participate in Trust and departmental training
Other relevant requirements
Essential
- Able to work flexible hours to ensure service needs are met
- Ability to work under pressure
- Ability to work under own initiative
- Confidentiality
Desirable
- Appreciation of the responsibilities of healthcare environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
