Job summary
To provide a high quality secretarial service to the Site whilst operating efficiently and effectively, providing proactive administrative support inclusive of ensuring the accuracy of the co-ordination of the Clinical Director, Lead Manager and Matron's diary.
This post is fixed term for 12 months due to - meet the needs of the service
Main duties of the job
Directorate and North Wales meeting are to be fully co-ordinated, inclusive of room bookings, compilation of agendas and transcribing of formal minutes.
Also providing an effective secretarial service and support to all senior managers within the Central area of the Women's Directorate including the Clinical Director, Consultant Midwife, Lead Manager, Inpatient Manager and the General Manager
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
To have an up to date knowledge and understanding of the issues and responsibilities associated with the role of the Senior Managers.
Scheduling and arranging meetings, inviting attendees and arranging suitable meeting venues and refreshments if necessary.
Managing the Lead Manager and Matrons electronic diary, including making appointments, booking meetings, sending apologies and revisions as per prioritisation.
Ensuring the Lead Manager and Matrons is fully prepared with required documentation prior to meetings.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
To have an up to date knowledge and understanding of the issues and responsibilities associated with the role of the Senior Managers.
Scheduling and arranging meetings, inviting attendees and arranging suitable meeting venues and refreshments if necessary.
Managing the Lead Manager and Matrons electronic diary, including making appointments, booking meetings, sending apologies and revisions as per prioritisation.
Ensuring the Lead Manager and Matrons is fully prepared with required documentation prior to meetings.
Person Specification
Qualifications and Knowledge
Essential
- Typewriting/Word Processing qualification - RSA III or equivalent
Desirable
- NVQ Business Administration Level 2 or Equivalent
Experience
Essential
- Comprehensive clerical/secretarial experience
- Ability to overcome difficulties and act independently within known parameters
Desirable
- Awareness of local procedures and policies applicable
- Experience of setting up and using filing/IT systems
- Ability to deal with a high level of communication and interaction with other departments and agencies
Aptitude and Abilities
Essential
- Able to communicate effectively
- Organisational skills
- Able to work unsupervised
Desirable
- Knowledge of Microsoft Word, Excel, Powerpoint/Intranet/Electronic Mail
- Ability to deal with change
Person Specification
Qualifications and Knowledge
Essential
- Typewriting/Word Processing qualification - RSA III or equivalent
Desirable
- NVQ Business Administration Level 2 or Equivalent
Experience
Essential
- Comprehensive clerical/secretarial experience
- Ability to overcome difficulties and act independently within known parameters
Desirable
- Awareness of local procedures and policies applicable
- Experience of setting up and using filing/IT systems
- Ability to deal with a high level of communication and interaction with other departments and agencies
Aptitude and Abilities
Essential
- Able to communicate effectively
- Organisational skills
- Able to work unsupervised
Desirable
- Knowledge of Microsoft Word, Excel, Powerpoint/Intranet/Electronic Mail
- Ability to deal with change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
