Job summary
We are looking for an enthusiastic, motivated and experienced secretary to join the Chemical Pathology Department. This post covers a range of administrative tasks to maintain a prompt and accurate secretarial service. You will be working closely with the Lead Chemical Pathologist and her team.
You must have the ability to produce efficient and accurate typing and will therefore have previous secretarial experience. You will have excellent keyboard and audio typing skills and be proficient in the use of Microsoft packages, including Word, Excel and Outlook. You will be required to use the WPAS and Clinical Work Station (CWS) to organise and book patients into clinics for which you will receive training.
Main duties of the job
The ability to prioritise your work and be highly organised is paramount to this post as is excellent interpersonal communication skills, which includes a friendly telephone manner, whilst also providing a professional, sensitive manner and maintaining confidentiality at all times.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- Keyboard skills to RSA III or equivalent secretarial experience
- Maths and English GCSE
- Computer literate with good understanding of software programmes
- Basic knowledge of medical terminology
- Knowledge of secretarial and administrative procedures and systems
Desirable
- Knowledge of using CWS
- WelshPAS trained
Experience
Essential
- Experience of working in an administration or secretarial post
Desirable
- Management of Waiting Lists
Aptitude and Abilities
Essential
- Possess excellent communication/telephone skills
- Ability to work with staff at all level
Desirable
- Time management skills
- Attention to detail
Other
Essential
- Ability to be independently mobile to meet the requirements of the service
- Ability to work on his/her own initiative in an often pressured and fast moving environment
Person Specification
Qualifications and Knowledge
Essential
- Keyboard skills to RSA III or equivalent secretarial experience
- Maths and English GCSE
- Computer literate with good understanding of software programmes
- Basic knowledge of medical terminology
- Knowledge of secretarial and administrative procedures and systems
Desirable
- Knowledge of using CWS
- WelshPAS trained
Experience
Essential
- Experience of working in an administration or secretarial post
Desirable
- Management of Waiting Lists
Aptitude and Abilities
Essential
- Possess excellent communication/telephone skills
- Ability to work with staff at all level
Desirable
- Time management skills
- Attention to detail
Other
Essential
- Ability to be independently mobile to meet the requirements of the service
- Ability to work on his/her own initiative in an often pressured and fast moving environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
