Job summary
This post is fixed term/secondment for 12 months to meet the needs of the service.
We are looking for an enthusiastic and experienced medical secretary to provide efficient and effective secretarial and administrative support to the medical staff at Gold Tops. To work collaboratively with administrative colleagues within the team to provide support to the wider clinical team within the Mental Health Directorate.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
To work flexibly to provide an efficient, high quality secretarial, administrative and support service to the Consultant Psychiatrist and members of the medical team, including supporting the wider clinical team, as required.
To accurately carry out from audio/copy/shorthand the typing of service user related and general correspondence using the appropriate software to agreed Health Board standards and within specified timescales.
To attend meetings and take minutes as required, and ensure that appropriate administrative follow-up action is taken as necessary. This may include multi-disciplinary team and wider service meetings as necessary.
Works independently to defined policies and procedures and manages own workload.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world- class healthcare service fit for the future
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Educated to GCSE level including English
- Word Processing Qualification
Desirable
- Medical Secretary Qualification
- Shorthand/ Speed Typing
- Med Secs/Audio Typing Experience
Skills and Knowledge
Essential
- Excellent communication skills, both written and verbal, with ability to communicate with a wide range of individuals
- IT literate with a comprehensive knowledge and application of Microsoft Office packages including Word, Excel, Powerpoint, Access and Outlook
- Understanding of information/data capture systems ie data input, information retrieval etc
Desirable
- Understanding of Learning Disabilities
- Working knowledge of WCCIS, CWS, Clinical Information System
- Good working knowledge of medical and pharmacological terminology
- Ability to develop and implement new/revise existing systems to improve working practices
Person Specification
Qualifications
Essential
- Educated to GCSE level including English
- Word Processing Qualification
Desirable
- Medical Secretary Qualification
- Shorthand/ Speed Typing
- Med Secs/Audio Typing Experience
Skills and Knowledge
Essential
- Excellent communication skills, both written and verbal, with ability to communicate with a wide range of individuals
- IT literate with a comprehensive knowledge and application of Microsoft Office packages including Word, Excel, Powerpoint, Access and Outlook
- Understanding of information/data capture systems ie data input, information retrieval etc
Desirable
- Understanding of Learning Disabilities
- Working knowledge of WCCIS, CWS, Clinical Information System
- Good working knowledge of medical and pharmacological terminology
- Ability to develop and implement new/revise existing systems to improve working practices
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
