Job summary
We are seeking a motivated, enthusiastic and well organised individual with extensive knowledge of administrative, secretarial procedures and systems. You will need an interest and flair for work within the area of education and staff development as this role will support our education and development programme across occupational therapy services within ABUHB.
Essential skills required for this post include excellent knowledge and understanding of a range of Microsoft office applications. The post holder will need to effectively prioritise workloads, manage time, build and maintain relationships. Effectively communicate in verbal and written formats , while the ability to manage multiple demands is a vital part of the role. The role will form part of a wider occupational therapy team therefore working collaboratively and supporting team working will be critical.
If you think that you have the values, skills and experience to undertake this role and want to learn more about this exciting opportunity, please get in touch.
Please ensure that you review the attached job description and personal specification that outlines the essential requirements of the post.
Main duties of the job
This unique role will play a crucial part in managing the administration activities for a range of education and development workstreams, which will involve both reactive and proactive support. These workstreams include but are not limited to;
- Occupational therapy practice placement education
- Support worker education
- The in-house Occupational Therapy training programme
- Occupational therapy band 5 rotation
- Occupational therapy HEIW funding applications for MSc level study
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
This position is for 30 hrs, based at St Cadocs Hospital in Caerleon over 4 or 5 days.
At times there will be some requirement to travel to different sites throughout the health board.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
This position is for 30 hrs, based at St Cadocs Hospital in Caerleon over 4 or 5 days.
At times there will be some requirement to travel to different sites throughout the health board.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge
Essential
- GCSE Maths and English
- Extensive knowledge of administrative and secretarial procedures and systems which are non-routine, acquired through training and experience to vocational level 3 or equivalent.
- Excellent knowledge and application of IT software, the ability to design databases and spreadsheets
- Demonstrable skills and knowledge of Microsoft office including Word, Excel, Access, PowerPoint, Outlook, SharePoint and ESR
Desirable
- Level 3 diploma in administration, or project management or equivalent qualification related to job role
- Audiotyping
Experience
Essential
- Extensive administration experience in health and social care, or education setting.
- Experience of using a range of technology including networked computer systems
- Experience of using own initiative and ability to prioritise workload appropriately
- Working under pressure to tight timescales
- Excellent minute taking skills
Desirable
- Experience of developing databases
- Experience of developing reports and correspondence
Skills & Attributes
Essential
- Excellent verbal and written communication skills
- Approachable, professional and diplomatic
- Ability to remain calm under pressure and work across many tasks/ projects simultaneously
- Flexible and able to respond to change at short notice
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Other
Essential
- The ability to move between sites within the health board as required by the job role
- Keyboard skills for regular use of computer systems/touch or audio typing
Person Specification
Qualifications & Knowledge
Essential
- GCSE Maths and English
- Extensive knowledge of administrative and secretarial procedures and systems which are non-routine, acquired through training and experience to vocational level 3 or equivalent.
- Excellent knowledge and application of IT software, the ability to design databases and spreadsheets
- Demonstrable skills and knowledge of Microsoft office including Word, Excel, Access, PowerPoint, Outlook, SharePoint and ESR
Desirable
- Level 3 diploma in administration, or project management or equivalent qualification related to job role
- Audiotyping
Experience
Essential
- Extensive administration experience in health and social care, or education setting.
- Experience of using a range of technology including networked computer systems
- Experience of using own initiative and ability to prioritise workload appropriately
- Working under pressure to tight timescales
- Excellent minute taking skills
Desirable
- Experience of developing databases
- Experience of developing reports and correspondence
Skills & Attributes
Essential
- Excellent verbal and written communication skills
- Approachable, professional and diplomatic
- Ability to remain calm under pressure and work across many tasks/ projects simultaneously
- Flexible and able to respond to change at short notice
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Other
Essential
- The ability to move between sites within the health board as required by the job role
- Keyboard skills for regular use of computer systems/touch or audio typing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
