Job summary
An exciting opportunity has arisen for a motivated and enthusiastic individual to become an integral part of our Business Systems Team.
As a key part of the Corporate Finance team you will play a hands-on role in the administration and support of the Health Board's core financial systems. You'll work closely with a wide range of staff across the organisation, providing guidance and support that enables the team to deliver its overall objectives.
Main duties of the job
As a key member of a small, dynamic team, the post holder will play a vital role in the day-to-day administration and support of the Health Board's Oracle-based Ledger and Enterprise Resource Planning (ERP) systems, including Self Service Procurement.
Provide users with routine information and reports and action a range of system set-up and routine maintenance (which will involve manual or electronic loading and validation of data).
The successful candidate should be familiar with excel and other Office 365 applications and comfortable with managing a variable workload and competing deadlines.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Systems support- Providing Oracle systems support to finance staff and Aneurin Bevan self-service procurement (SSP) users- To provide administrative support to the Finance Business Systems Team- To undertake a range of administrative functions within the Oracle system- To carry out and document system testing from scripts- To write, update and adapt test scripts for Oracle and other finance systems- To maintain project plans and documentation- To provide advice to users on existing and new functionality- To assist in the development of system and process controls- To provide when required reports and information for users in accordance with end user specifications, identifying and utilising organisationsrecognised method, module or reporting tool to extract the information- To produce system audit reports as and when required- To attend and contribute to all Wales consortium governance when requiredOracle Financials Computer System- To set up and maintain end users, in accordance with financial governance requirements, Health Board financial procedures and systemadministration procedures- To set up and maintain the position hierarchy in accordance with Health Board FCPs, as required- To provide period end closedown cover- Ensure all relevant interfaces are promptly uploaded to the main system(s)Other- Any other duties as required and deemed appropriate by the Head of Business Systems and Governance & Controls
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Systems support- Providing Oracle systems support to finance staff and Aneurin Bevan self-service procurement (SSP) users- To provide administrative support to the Finance Business Systems Team- To undertake a range of administrative functions within the Oracle system- To carry out and document system testing from scripts- To write, update and adapt test scripts for Oracle and other finance systems- To maintain project plans and documentation- To provide advice to users on existing and new functionality- To assist in the development of system and process controls- To provide when required reports and information for users in accordance with end user specifications, identifying and utilising organisationsrecognised method, module or reporting tool to extract the information- To produce system audit reports as and when required- To attend and contribute to all Wales consortium governance when requiredOracle Financials Computer System- To set up and maintain end users, in accordance with financial governance requirements, Health Board financial procedures and systemadministration procedures- To set up and maintain the position hierarchy in accordance with Health Board FCPs, as required- To provide period end closedown cover- Ensure all relevant interfaces are promptly uploaded to the main system(s)Other- Any other duties as required and deemed appropriate by the Head of Business Systems and Governance & Controls
Person Specification
Qualifications
Essential
- Educated to GCSE level, including Maths & English (or equivalent)
- Knowledge of administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
Experience
Essential
- Significant experience of working in a Finance department (or similar corporate department) or an ERP Systems (e.g. Oracle) Administration Department
Desirable
- Experience of Oracle Financials and associated tools
- Experience of training end users of a computer system
Skills
Essential
- Standard level of Windows & Microsoft Office skills, including Excel, Word, Email and Internet
- Good interest and aptitude for Finance/Procurement Systems and general IT
- Good verbal communication skills
- Able to plan & prioritise work. Able to work to deadlines. Numerate and accurate
Knowledge
Essential
- Understanding of finance/P2P processes
Desirable
- Awareness of audit requirements
Personal Attributes
Essential
- Self motivated and enthusiastic
- Strong interpersonal skills
Desirable
- Willing to update knowledge and acquire new skills
Other
Essential
- Able to travel to undertake the duties of the post at various locations
Desirable
- Able to work occasional long hours to meet important deadlines
Person Specification
Qualifications
Essential
- Educated to GCSE level, including Maths & English (or equivalent)
- Knowledge of administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
Experience
Essential
- Significant experience of working in a Finance department (or similar corporate department) or an ERP Systems (e.g. Oracle) Administration Department
Desirable
- Experience of Oracle Financials and associated tools
- Experience of training end users of a computer system
Skills
Essential
- Standard level of Windows & Microsoft Office skills, including Excel, Word, Email and Internet
- Good interest and aptitude for Finance/Procurement Systems and general IT
- Good verbal communication skills
- Able to plan & prioritise work. Able to work to deadlines. Numerate and accurate
Knowledge
Essential
- Understanding of finance/P2P processes
Desirable
- Awareness of audit requirements
Personal Attributes
Essential
- Self motivated and enthusiastic
- Strong interpersonal skills
Desirable
- Willing to update knowledge and acquire new skills
Other
Essential
- Able to travel to undertake the duties of the post at various locations
Desirable
- Able to work occasional long hours to meet important deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
