Job summary
1 x 37.5 based at Nevill Hall Hospital
1 x 30 based at Royal Gwent Hospital
An exciting opportunity has arisen in the Obstetrics and Gynaecology department for both full time and part time Back up Medical Secretaries to join the Nevill Hall and Royal Gwent Hospital teams.
We are looking for suitable candidates who have a professional manner, keen, a team player and able to work independently to ensure that the Trust standards are adhered to. You will be required to provide comprehensive medical, secretarial and administrative support to Consultants and nursing teams, primarily typing of clinics but also include covering duties of the medical secretaries as required.
Our ideal candidates will have proven Medial Secretary experience enabling them to fit into a team of longstanding professional Secretaries.
Main duties of the job
We are looking for two experienced, highly motivated back up medical secretaries to join us within Obstetrics and Gynaecology Department at Nevill Hall and Royal Gwent Hospitals.
You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work.
You must be able to work on your initiative use, tact and diplomacy where appropriate and possess excellent communication skills.
Audio typing skills are essential. Knowledge of hospital systems would be beneficial although full training will be given to the successful candidate.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy which opened in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Main Responsibilities:
To provide an audio typing service to Consultants and their clinical Team to support the Antenatal clinics, including typing patient clinic letters. Provide typing support where necessary to medical secretaries including results letters and other authorised reports and correspondence where applicable.
Filing and maintenance of patient case notes and other records including timely maintenance of Trust electronic patient information systems
Answer and action telephone enquiries from General Practitioners, other hospital departments, other hospitals, patients, patients relatives and others on behalf of the Consultant
Liaise with other personnel (i.e. Medical Records staff, scheduling staff) regarding the arrangement of follow-up appointments, on-going referrals to other departments, and generally assist with the smooth running of the service.
Deputise for the medical secretaries as required
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Main Responsibilities:
To provide an audio typing service to Consultants and their clinical Team to support the Antenatal clinics, including typing patient clinic letters. Provide typing support where necessary to medical secretaries including results letters and other authorised reports and correspondence where applicable.
Filing and maintenance of patient case notes and other records including timely maintenance of Trust electronic patient information systems
Answer and action telephone enquiries from General Practitioners, other hospital departments, other hospitals, patients, patients relatives and others on behalf of the Consultant
Liaise with other personnel (i.e. Medical Records staff, scheduling staff) regarding the arrangement of follow-up appointments, on-going referrals to other departments, and generally assist with the smooth running of the service.
Deputise for the medical secretaries as required
Person Specification
Work experience
Essential
- Previous secretarial experience
Desirable
- Previous medical secretarial experience
Education and training
Essential
- Good general education
- Knowledge of secretarial procedures and systems
- answering queries, progress chasing, task related problem solving,
- Vocational Level 3 or equivalent
- Audio typing
Desirable
- Shorthand AMSPAR qualified
Person Specification
Work experience
Essential
- Previous secretarial experience
Desirable
- Previous medical secretarial experience
Education and training
Essential
- Good general education
- Knowledge of secretarial procedures and systems
- answering queries, progress chasing, task related problem solving,
- Vocational Level 3 or equivalent
- Audio typing
Desirable
- Shorthand AMSPAR qualified
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
