Job summary
This post is fixed term / secondment until 31/10/2025 due to the needs of the service.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
An exciting opportunity has arisen within the Estates & Facilities Division for a General Office Administrator based at Ty-Gwent, Cwmbran.
The post holder will be responsible for the full range of administrative duties throughout the department. The post holder will be responsible to the Facilities Co-Ordinator, Supervisor and/or the Operational Services Manager in providing and maintaining a high standard of general office duties.
Main duties of the job
To assist in the daily running of the general office as part of the general office team with varied central administrative functions. The post holder will communicate and demonstrate relationship skills by providing and receiving routine information which requires tact or persuasive skills, or where there are barriers to understanding & providing and receiving complex or sensitive information, providing advice, instruction or training to groups, where the subject matter is straightforward.
The post requires an individual who is well organised and an effective team member who is capable of maintaining a high-quality standard of service, which is responsive to customer's needs. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- ECDL Core Modules or equivalent experience
Desirable
- Digital Learning / Literacy Skills Training
- Obtained or working towards Learning Package at QCF /CQFW Level 3
Knowledge & Experience
Essential
- Show evidence of continuing professional development
- Working within the NHS
- Office/Clerical experience
- Managing information - providing an efficient service and communication network (both internally and externally)
Desirable
- Switchboard Operations
- Financial systems
- Customer Service
- Clinical Workstation
Skills
Essential
- Ability to relate to others, good interpersonal skills
- Able to work to timescales
- Committed to corporate objectives
- Understanding of key issues facing the Health Board
- Able to apply creative thought to develop effective solutions, a constructive approach to problem solving
- Able to communicate routine information with patients, visitors, customer's colleagues on manage
- Establishing and maintaining contact with different people
- Ability to give a positive impression of yourself and the organisation
Abilities
Essential
- Standard key board skills
- Quickness and accuracy
- Able to work under pressure
- Able to concentrate and maintain high degree of accuracy when data gathering, audits, financial procedures, etc
- Concentration for undertaking tasks
- Office / Reception of Hospital Environment
- Prepared to work unsociable hours
Person Specification
Qualifications
Essential
- ECDL Core Modules or equivalent experience
Desirable
- Digital Learning / Literacy Skills Training
- Obtained or working towards Learning Package at QCF /CQFW Level 3
Knowledge & Experience
Essential
- Show evidence of continuing professional development
- Working within the NHS
- Office/Clerical experience
- Managing information - providing an efficient service and communication network (both internally and externally)
Desirable
- Switchboard Operations
- Financial systems
- Customer Service
- Clinical Workstation
Skills
Essential
- Ability to relate to others, good interpersonal skills
- Able to work to timescales
- Committed to corporate objectives
- Understanding of key issues facing the Health Board
- Able to apply creative thought to develop effective solutions, a constructive approach to problem solving
- Able to communicate routine information with patients, visitors, customer's colleagues on manage
- Establishing and maintaining contact with different people
- Ability to give a positive impression of yourself and the organisation
Abilities
Essential
- Standard key board skills
- Quickness and accuracy
- Able to work under pressure
- Able to concentrate and maintain high degree of accuracy when data gathering, audits, financial procedures, etc
- Concentration for undertaking tasks
- Office / Reception of Hospital Environment
- Prepared to work unsociable hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
