Job summary
Aneurin Bevan University Health Board has an exciting opportunity to join our Facilities Team as a Fleet Services Administrator.
The Fleet Services Administrator provides an efficient, effective and confidential administrative and telephony support for Fleet Services. The post holder will provide general administrative support contributing to the efficient operation of Fleet Services.
Main duties of the job
Fleet Services manages approximately 400 business lease and departmental vehicles on behalf of Aneurin Bevan University Health Board. The post holder undertakes a wide range of duties including supporting the leasing of vehicles to meet departmental requirements, updating the insurance database, raising accurate, multi-year requisitions, processing invoices for payment, liaison with leasing companies, dealing with queries from staff.The post holder also supports the administration of the Health Board's Cycle to Work scheme.The post-holder will operate as support and assist as a first point of contact for any operational issues, whilst ensuring their own performance levelsare maintained.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- 5 GCSEs or equivalent including English Language
- Knowledge of administrative procedures and systems, some of which are non-routine, and non- routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
- Good working knowledge of IT packages and applications including Microsoft Office
- Valid licence to drive a car in the UK
Desirable
- ECDL core modules or equivalent
Experience
Essential
- Experience of providing an efficient and effective administrative function in a busy administrative environment
- Experience of using a variety of Microsoft Office products, including Outlook
Desirable
- Experience using finance IT systems eg Oracle
- Fleet/vehicle experience in a vehicle maintenance and repair environment
Skills and Attributes
Essential
- Excellent communication and organisational skills
- Attention to detail
- A team player
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Excellent time management
- Commitment to work with colleagues and others in line with the Health Board's Values and Behaviours Framework
Person Specification
Qualifications and Knowledge
Essential
- 5 GCSEs or equivalent including English Language
- Knowledge of administrative procedures and systems, some of which are non-routine, and non- routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
- Good working knowledge of IT packages and applications including Microsoft Office
- Valid licence to drive a car in the UK
Desirable
- ECDL core modules or equivalent
Experience
Essential
- Experience of providing an efficient and effective administrative function in a busy administrative environment
- Experience of using a variety of Microsoft Office products, including Outlook
Desirable
- Experience using finance IT systems eg Oracle
- Fleet/vehicle experience in a vehicle maintenance and repair environment
Skills and Attributes
Essential
- Excellent communication and organisational skills
- Attention to detail
- A team player
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Excellent time management
- Commitment to work with colleagues and others in line with the Health Board's Values and Behaviours Framework
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
