Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
We are looking for an experienced, highly motivated Medical Secretary to join us within the Trauma and Orthopaedic Department, Royal Gwent Hospital. You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills. Audio typing skills are essential. Knowledge of hospital systems would be beneficial although full training will be given to the successful candidate. The hours of work will be between 09.00 and 17.00.
Main duties of the job
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
To provide secretarial support to consultants and teams and the provision of general support throughout the department as and when necessary, during periods of sickness and annual leave. The typing of correspondence, clinic letters for both elective, fracture and WLI patients accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures.
This post is fixed term/secondment for 12 months to meet the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view inTrac.
Job description
Job responsibilities
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view inTrac.
Person Specification
Education and training
Essential
- Good standard of education, English Language GCSE `O` level or equivalent.
- RSA II Typing and audio typing or equivalent
- Knowledge of secretarial procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
Desirable
- RSA II Typing or equivalent
- Studying Towards A Medical Secretary Qualification
Work experience
Essential
- Previous secretarial experience of working as a secretary
Desirable
- NHS experience working as a Medical Secretary
Knowledge and understanding
Essential
- Knowledge of Medical Terminology and audio transcription
Desirable
- Knowledge of Oracle system
- Ability to learn Specialty terminology
Personal Qualities
Essential
- Flexible approach to work. Ability to use own initiative and organise workload
Desirable
- Ability to work under pressure. Time management skills Attention to detail
Person Specification
Education and training
Essential
- Good standard of education, English Language GCSE `O` level or equivalent.
- RSA II Typing and audio typing or equivalent
- Knowledge of secretarial procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
Desirable
- RSA II Typing or equivalent
- Studying Towards A Medical Secretary Qualification
Work experience
Essential
- Previous secretarial experience of working as a secretary
Desirable
- NHS experience working as a Medical Secretary
Knowledge and understanding
Essential
- Knowledge of Medical Terminology and audio transcription
Desirable
- Knowledge of Oracle system
- Ability to learn Specialty terminology
Personal Qualities
Essential
- Flexible approach to work. Ability to use own initiative and organise workload
Desirable
- Ability to work under pressure. Time management skills Attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
