Job summary
Are you a forward thinking, dynamic person with a passion for managing projects? If so then this may be the post for you.
The Scheduled care division are looking to appoint a rota manager to join the divisions medical staffing team. The purpose of the pot will be to support the role out of medical staffing rotas across the many directorates and support the financial agenda, in addition to leading and managing the vital medical staffing team.
Good analytical judgement and problem solving skills are vital to the success of this role, together with excellent interpersonal, leadership and organisational skills.
Main duties of the job
The post holder will work closely with the Assistant General Manager for Scheduled Care and the Directorate Managers across the division to manage the implementation of an electronic rota system across Scheduled Care.
The post holder will have oversight of the whole programme, monitoring performance against agreed schedule, reporting on risks and working to resolve challenges to delivery.
They will hold direct responsibility for delivering on specific elements within the project.
The post holder will be expected to manage the project thorough the implementation stage, engaging all relevant stakeholders and communicating the benefits of the system to minimise resistance from the user base that is created from changes in practice.The post holder will be expected to implement guidelines and control limits for automatic approval of requests in line with established contractualagreements.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
Communication & Relationship Skills
To Persuade project boards and staff of the importance of the project, negotiates with and motivates sites on project delivery, including linking in with other initiatives, communicates sensitive information about performance and change to management and consultants, including updating Clinical Directors about the performance and annual leave trends of their medical colleagues, makes routine/complex formal presentations to large groups to ensure engagement and manage change.o Develop positive and productive working relationships between different Directorates.o Liaise with the Assistant General Manager to keep him/her abreast of any issues or variations between Directorate processes.Leadership and Managemento To provide direct line management responsibilities to the medical staffing teamo To be responsible for ensuring PADR and training compliance for the team is maintained.o To manage sickness in line with All Wales policyo To develop the team, ensuring all member are working to top of licenceKnowledge, Training & Experienceo Knowledge of specific area, acquired through degree or equivalent experience or training, plus further staff or project management knowledge to post graduate diploma level equivalent.Analytical & Judgemental Skillso The post holder will monitor the programme performance against agreed schedule, reporting on risks and working to resolve challenges to delivery.o Analysing performance and resolving failures to meet project standardso Proposing changes, which will impact across the sector.Planning Organisational Skillso To provide high-level support to the implementation project, which will include undertaking specific pieces of work and managing and monitoringinformation.o To be responsible for the management and implementation of the rota system to include the management of clinic and theatre templates.o To ensure the project plans remain on target need to making adjustments to plans and strategies as necessary if targets/timescales are not met.o To plan and oversee the organisation of meetings, events and workshops to inform the workforce of the planned implementation.Financial Managemento Ensure stringent financial management within budgetary constraintso Support directorates within the division reduce financial spend by appropriate rota management and reduction in variable payPhysical Skillso Standard keyboard skillsResponsibility for Patient/Client Careo Contact with patients is incidentalo Improve patient satisfaction and customer service through provision of this service.Responsibility for Policy/Service Developmento To develop policies and protocols for the implementation of the rota system within Scheduled Care and proposes project/programme changes whichimpact across the Division.o Support Senior Managers in the delivery of project initiation document.o Ensure team compliance with organisational policies and procedures.o Develop and implement systems guidance, sharing of information for best practice.Responsibility for Financial & Physical Resourceso Assist in the procurement, implementation and ongoing development of the rota system that will be used across the Scheduled Care Division.o Carries out day-to-day budget management duties by administering and monitoring the project budget against the forecast.o Ensure that Waiting List Initiative sessions are accurately recorded and payment is generated and processed by the Directorate Management teams.Responsibility for Information Resourceso To oversee the maintenance of the rota information system o Uses a range of IT applications to create reports for the Directorates, GeneralManagement Team and individual medical staff highlighting performance against project briefingso Responsible for corporate and information governance issues.o Ensure security of records in line with the GDPR. o Ensure compliance with information governance policies and procedures.Responsibility for Research & Developmento Undertake regular audit to ensure that the project plans remain fit for purpose, these can be quite complex in nature dependent on the remit of the project/programme.o Review, renew and audit systems when required.Freedom to Acto To lead the implementation of an electronic rota system across the Division of Scheduled Care
Job description
Job responsibilities
Communication & Relationship Skills
To Persuade project boards and staff of the importance of the project, negotiates with and motivates sites on project delivery, including linking in with other initiatives, communicates sensitive information about performance and change to management and consultants, including updating Clinical Directors about the performance and annual leave trends of their medical colleagues, makes routine/complex formal presentations to large groups to ensure engagement and manage change.o Develop positive and productive working relationships between different Directorates.o Liaise with the Assistant General Manager to keep him/her abreast of any issues or variations between Directorate processes.Leadership and Managemento To provide direct line management responsibilities to the medical staffing teamo To be responsible for ensuring PADR and training compliance for the team is maintained.o To manage sickness in line with All Wales policyo To develop the team, ensuring all member are working to top of licenceKnowledge, Training & Experienceo Knowledge of specific area, acquired through degree or equivalent experience or training, plus further staff or project management knowledge to post graduate diploma level equivalent.Analytical & Judgemental Skillso The post holder will monitor the programme performance against agreed schedule, reporting on risks and working to resolve challenges to delivery.o Analysing performance and resolving failures to meet project standardso Proposing changes, which will impact across the sector.Planning Organisational Skillso To provide high-level support to the implementation project, which will include undertaking specific pieces of work and managing and monitoringinformation.o To be responsible for the management and implementation of the rota system to include the management of clinic and theatre templates.o To ensure the project plans remain on target need to making adjustments to plans and strategies as necessary if targets/timescales are not met.o To plan and oversee the organisation of meetings, events and workshops to inform the workforce of the planned implementation.Financial Managemento Ensure stringent financial management within budgetary constraintso Support directorates within the division reduce financial spend by appropriate rota management and reduction in variable payPhysical Skillso Standard keyboard skillsResponsibility for Patient/Client Careo Contact with patients is incidentalo Improve patient satisfaction and customer service through provision of this service.Responsibility for Policy/Service Developmento To develop policies and protocols for the implementation of the rota system within Scheduled Care and proposes project/programme changes whichimpact across the Division.o Support Senior Managers in the delivery of project initiation document.o Ensure team compliance with organisational policies and procedures.o Develop and implement systems guidance, sharing of information for best practice.Responsibility for Financial & Physical Resourceso Assist in the procurement, implementation and ongoing development of the rota system that will be used across the Scheduled Care Division.o Carries out day-to-day budget management duties by administering and monitoring the project budget against the forecast.o Ensure that Waiting List Initiative sessions are accurately recorded and payment is generated and processed by the Directorate Management teams.Responsibility for Information Resourceso To oversee the maintenance of the rota information system o Uses a range of IT applications to create reports for the Directorates, GeneralManagement Team and individual medical staff highlighting performance against project briefingso Responsible for corporate and information governance issues.o Ensure security of records in line with the GDPR. o Ensure compliance with information governance policies and procedures.Responsibility for Research & Developmento Undertake regular audit to ensure that the project plans remain fit for purpose, these can be quite complex in nature dependent on the remit of the project/programme.o Review, renew and audit systems when required.Freedom to Acto To lead the implementation of an electronic rota system across the Division of Scheduled Care
Person Specification
shortlisting
Essential
- Educated to degree level or equivalent demonstrable health care knowledge and experience.
- Excellent interpersonal skills and communication (written and verbal) skills
- The ability to research, analyse information and produce written reports
- Ability to manage change.
Essential
Essential
- Educated to degree level or equivalent demonstrable health care knowledge and experience.
- Excellent interpersonal skills and communication (written and verbal) skills
- The ability to research, analyse information and produce written reports
- Ability to manage change.
- Well-developed leadership skills
Desirable
- Developed knowledge of how to apply and tailor project management methodologies
- ECDL
Person Specification
shortlisting
Essential
- Educated to degree level or equivalent demonstrable health care knowledge and experience.
- Excellent interpersonal skills and communication (written and verbal) skills
- The ability to research, analyse information and produce written reports
- Ability to manage change.
Essential
Essential
- Educated to degree level or equivalent demonstrable health care knowledge and experience.
- Excellent interpersonal skills and communication (written and verbal) skills
- The ability to research, analyse information and produce written reports
- Ability to manage change.
- Well-developed leadership skills
Desirable
- Developed knowledge of how to apply and tailor project management methodologies
- ECDL
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
