Job summary
Responsibility for all day-to-day scheduled activity issues whilst also ensuring theatre allocation and scheduling is complete, published and updated in a timely manner. Be the first line of enquiry for theatre allocation and scheduling issues, to resolve within remit of the role or escalate as appropriate.
Main duties of the job
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD
To work closely with PACCT senior team and stakeholders and assist in the co-ordination of theatre activity across all surgical specialities using electronic rota software.
To be responsible formanaging and ensuring waiting lists within PACCT are achieved within Welsh Government target timeframes,
Identifying any shortfalls in service provision and planning a response of corrective measures
To provide a fully comprehensive administrative support to all theatre scheduling and waiting lists within PACCT and day-to-day operational management of clinic coordinators and administration staff
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
To provide support to all surgical specialities, and PACCT team with the compilation of the weekly theatre scheduling using electronic rota software.
To be responsible for the management of the theatre schedules providing adequate cover for planned theatre sessions. To co-ordinate anaesthetic cover and theatre staff provision in response to covering additional or vacant sessions.
To allocate and re-allocate theatre sessions in order to meet service demand
To be able to manage multiple theatre schedules and sites which requires flexibility due to constant changes e.g. staff sickness, shortage of staff.
Undertake close scrutiny of weekly theatre sessions and patients listings.
Responsible for planning of multiple complex theatre schedules and require flexibility due to constant changes e.g. Sickness/Staff shortages.
To be proactive in the day to day management of all theatre activity across all sites, linking with surgical specialities and scheduling leads /Rota writers, if necessary, to ensure correct sickness procedures are being followed, and appropriate cover arranged.
To identify, organise and facilitate appropriate cover in theatre at short notice to ensure the continuation of operating lists and meet service needs.
To support and facilitate theatre scheduling meetings and ensure all theatre changes are reflected on the electronic rota / theatre schedules
To create and maintain a suitable IT filing structure for easy identification and retrieval of documents. Maintenance of appropriate filing and administrative systems. Create and analyse comparative data to support the senior PACCT management team in making prudent financial decisions.
Job description
Job responsibilities
To provide support to all surgical specialities, and PACCT team with the compilation of the weekly theatre scheduling using electronic rota software.
To be responsible for the management of the theatre schedules providing adequate cover for planned theatre sessions. To co-ordinate anaesthetic cover and theatre staff provision in response to covering additional or vacant sessions.
To allocate and re-allocate theatre sessions in order to meet service demand
To be able to manage multiple theatre schedules and sites which requires flexibility due to constant changes e.g. staff sickness, shortage of staff.
Undertake close scrutiny of weekly theatre sessions and patients listings.
Responsible for planning of multiple complex theatre schedules and require flexibility due to constant changes e.g. Sickness/Staff shortages.
To be proactive in the day to day management of all theatre activity across all sites, linking with surgical specialities and scheduling leads /Rota writers, if necessary, to ensure correct sickness procedures are being followed, and appropriate cover arranged.
To identify, organise and facilitate appropriate cover in theatre at short notice to ensure the continuation of operating lists and meet service needs.
To support and facilitate theatre scheduling meetings and ensure all theatre changes are reflected on the electronic rota / theatre schedules
To create and maintain a suitable IT filing structure for easy identification and retrieval of documents. Maintenance of appropriate filing and administrative systems. Create and analyse comparative data to support the senior PACCT management team in making prudent financial decisions.
Person Specification
Education
Essential
- Educated to Degree Level or demonstrate equivalent level of experience.
- Professional, technical or academic qualifications or knowledge required or the training undertaken or demonstrable experience
- Demonstrable IT skills/computer literate with good understanding of software programmes.
- Evidence of Continuous Professional Development.
- An understanding of structures within the NHS including staffing and medical terminology
Desirable
- Management qualification
- ECDL
Experience
Essential
- Previous waiting list management knowledge and experience
- Previous experience within a theatre scheduling/rota environment
- Experience of working with a wide range of specialities
- Ability to accurately and efficiently input and retrieve information on a computerised system, whilst adhering to complex local and national policies and guidelines.
- Experience of working with NHS or Health Care environment
skills and attributes
Essential
- Excellent standard of IT skills
- Excellent communication skills, written and verbal
- Ability to deal with a wide range of people including senior members of the healthcare profession.
- Excellent organisational and time management skills.
- Ability to prioritise workload and work under pressure
- Ability to impart own knowledge onto others and manage own workload
- Support Clinical and administration staff in stressful and vulnerable situations
Desirable
- Desirable (but not essential): Welsh Speaker (Level 1) or willingness to work towards
Other
Essential
- Ability to travel within geographical area.
- Able to work hours flexibly
Person Specification
Education
Essential
- Educated to Degree Level or demonstrate equivalent level of experience.
- Professional, technical or academic qualifications or knowledge required or the training undertaken or demonstrable experience
- Demonstrable IT skills/computer literate with good understanding of software programmes.
- Evidence of Continuous Professional Development.
- An understanding of structures within the NHS including staffing and medical terminology
Desirable
- Management qualification
- ECDL
Experience
Essential
- Previous waiting list management knowledge and experience
- Previous experience within a theatre scheduling/rota environment
- Experience of working with a wide range of specialities
- Ability to accurately and efficiently input and retrieve information on a computerised system, whilst adhering to complex local and national policies and guidelines.
- Experience of working with NHS or Health Care environment
skills and attributes
Essential
- Excellent standard of IT skills
- Excellent communication skills, written and verbal
- Ability to deal with a wide range of people including senior members of the healthcare profession.
- Excellent organisational and time management skills.
- Ability to prioritise workload and work under pressure
- Ability to impart own knowledge onto others and manage own workload
- Support Clinical and administration staff in stressful and vulnerable situations
Desirable
- Desirable (but not essential): Welsh Speaker (Level 1) or willingness to work towards
Other
Essential
- Ability to travel within geographical area.
- Able to work hours flexibly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
