Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD
The post holder with be responsible for providing Secretarial and Administrative support to the Oral and Maxillofacial Surgery department. Duties include but are not limited to typing of clinics, medical reports, answering telephone calls, updating consultant annual leave, management of consultant diaries, chasing of investigations etc.
The post holder will need to have extensive I.C.T skills and previous secretarial experience. The role requires a very organised person who is able to work under pressure. Experience of minute taking and knowledge of MedSecs and G2 digital dictation or equivalent systems is desirable.
Main duties of the job
We are looking for an enthusiastic, experienced and highly motivated Medical Secretary to support the Clinical Team in the Oral and Maxillofacial Surgery Department, based in the Royal Gwent Hospital.
The successful candidate will be an integral part of the Oral and Maxillofacial Team have excellent communication skills, be flexible in their approach and be able to use their own initiative. They will also have experience of medical terminology and be able to manage their time and workload effectively.
RSA typing stage 2 or equivalent is essential along with experience of using Medical Terminology.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Education and Training
Essential
- RSA typing stage 2 or equivalent
- English Language GCSE `O` level or equivalent
- Good written and verbal communication skills
- I.C.T/ Word Processing GCSE `O` level or equivalent.
Work experience
Essential
- Previous experience of working as Secretary/ Admin Support
- Experience of working on own initiative
- Experience working with the public
Desirable
- NHS experience/ Medical division experience
Knowledge and understanding
Essential
- Knowledge of Medical Terminology and audio transcription
- Knowledge of Health board policies and procedures.
- Knowledge of how to us MedSecs/CWS
Desirable
- Ability to learn Specialty terminology
Skills and abilities
Essential
- Excellent communication skills
- Experience working in busy environment
- Excellent computer skills/ knowledge
Personal Qualities
Essential
- Flexible approach to work/ Adapt to needs of the service
- Ability to work under pressure
- Work well within a team
Person Specification
Education and Training
Essential
- RSA typing stage 2 or equivalent
- English Language GCSE `O` level or equivalent
- Good written and verbal communication skills
- I.C.T/ Word Processing GCSE `O` level or equivalent.
Work experience
Essential
- Previous experience of working as Secretary/ Admin Support
- Experience of working on own initiative
- Experience working with the public
Desirable
- NHS experience/ Medical division experience
Knowledge and understanding
Essential
- Knowledge of Medical Terminology and audio transcription
- Knowledge of Health board policies and procedures.
- Knowledge of how to us MedSecs/CWS
Desirable
- Ability to learn Specialty terminology
Skills and abilities
Essential
- Excellent communication skills
- Experience working in busy environment
- Excellent computer skills/ knowledge
Personal Qualities
Essential
- Flexible approach to work/ Adapt to needs of the service
- Ability to work under pressure
- Work well within a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Aneurin Bevan University Health Board
Address
Oral and Maxillofacial Surgery Department Royal Gwent Hospital
Cardiff Road
Newport
NP20 2UB
Employer's website
https://abuhb.nhs.wales/ (Opens in a new tab)
