Job summary
The Urology Department at the University Hospital of Wales are recruiting a part-time Medical Secretary to join our experienced team.
The successful applicants should have a proactive and friendly attitude and be able to demonstrate excellent secretarial experience and skills and be able to meet the main duties of the role.
Applicants should be highly organised, efficient and have the ability to prioritise their own workload.
Main duties of the job
Main duties of the job will include the typing of clinical correspondence related to clinics, in-patient stays and out-patient procedures.
Using Excel you will ensure that all follow-up actions are carried out and be proactive in chasing outcomes.
Answering queries via telephone and email within the remit of the role and/or passing queries on to relevant member of staff.
In-patient waiting list management.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
- Audio typing.
- Day to day management of Consultant diary and theatre lists.
- Arranging elective admissions/pre-admission clinics.
- Acts as first point of contact for enquiries from patients, relatives, GP's and other healthcare professionals.
- Makes appointments for Consultant with colleagues, patients, relatives, pharmaceutical companies etc. and reminds Consultant of daily commitments.
- Arranging ad hoc clinics.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
- Audio typing.
- Day to day management of Consultant diary and theatre lists.
- Arranging elective admissions/pre-admission clinics.
- Acts as first point of contact for enquiries from patients, relatives, GP's and other healthcare professionals.
- Makes appointments for Consultant with colleagues, patients, relatives, pharmaceutical companies etc. and reminds Consultant of daily commitments.
- Arranging ad hoc clinics.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Educated to GCSE level
- NVQ 3 or equivalent qualification and/or experience
- RSA stage II or equivalent experience
Experience
Essential
- Secretarial experience
- Understanding of the Microsoft Office package
- Good understanding of need for accurate data capture and reporting
Desirable
- NHS experience
- Previous use of uHB IT systems
Skills
Essential
- Excellent communication skills both written and verbal
- Excellent organisation skills
- Ability to work effectively and efficiently under pressure and meet deadlines
- Able to concentrate for prolonged periods of time on detailed information
- Accurate and efficient typist
- Ability to prioritise own workload
Personal Qualities
Essential
- Committed to providing a quality service
- Able to work under pressure
- Ability to work in a team and on own initiative
Other
Essential
- Conscientious with good attention to detail
- Awareness of the importance of confidentiality
Special Knowledge
Desirable
- AMSPAR certificate or equivalent
Person Specification
Qualifications
Essential
- Educated to GCSE level
- NVQ 3 or equivalent qualification and/or experience
- RSA stage II or equivalent experience
Experience
Essential
- Secretarial experience
- Understanding of the Microsoft Office package
- Good understanding of need for accurate data capture and reporting
Desirable
- NHS experience
- Previous use of uHB IT systems
Skills
Essential
- Excellent communication skills both written and verbal
- Excellent organisation skills
- Ability to work effectively and efficiently under pressure and meet deadlines
- Able to concentrate for prolonged periods of time on detailed information
- Accurate and efficient typist
- Ability to prioritise own workload
Personal Qualities
Essential
- Committed to providing a quality service
- Able to work under pressure
- Ability to work in a team and on own initiative
Other
Essential
- Conscientious with good attention to detail
- Awareness of the importance of confidentiality
Special Knowledge
Desirable
- AMSPAR certificate or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
