Job summary
The Cardiothoracic Directorate is a busy and growing service based at University Hospital of Wales and University Hospital Cardiff.
We are looking for a capable and enthusiastic individual to join our secretarial team. The successful candidate will provide comprehensive secretarial and administrative support for the Cardiothoracic Surgery Consultants and their team.
You will need to have experience in audio typing and possess excellent administration skills to undertake this demanding and fulfilling role as part of a hardworking and friendly multi-disciplinary team. Excellent IT skills are required for this post.
Main duties of the job
The role will include a range of duties including typing, word processing, waiting list mangement and booking, arranging outpatient appointments and being first point of contact for patient queries amongst other general administrative duties.
You must have the ability to work in a busy environment and possess excellent organisational skills, have the ability to use your own initiative and communicate well at all levels.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is"Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Good standard of Education
- Significant experience of Audio typing/Typing word processing
Desirable
- AMSPAR qualification or working towards
Experience
Essential
- Dealing with confidential issues
- Ability to communicate effectively at all levels
- Ability to use Microsoft office including Word, Excel and Access
Desirable
- Previous NHS Experience
- experience including using word , Excel
Skills
Essential
- Excellent organisational skills and ability to prioritise.
- Good interpersonal skills
- Able to function efficiently under pressure and meet deadlines
- Able to concentrate for prolonged periods of time on detailed information
- Excellent communication skills
- Ability to work alone and as a member of a team
Desirable
- Previous experience at organising meetings.
- Ability to use the UHB Intranet and e-mail systems.
Personal Qualities
Essential
- Flexible in approach to duties, enthusiastic and motivated
- Displays sensitivity and confidentiality
OTHER
Essential
- Commitment to customer care and quality
Desirable
- Flexible regarding role and working hours.
- Ability to speak Welsh
Person Specification
Qualifications
Essential
- Good standard of Education
- Significant experience of Audio typing/Typing word processing
Desirable
- AMSPAR qualification or working towards
Experience
Essential
- Dealing with confidential issues
- Ability to communicate effectively at all levels
- Ability to use Microsoft office including Word, Excel and Access
Desirable
- Previous NHS Experience
- experience including using word , Excel
Skills
Essential
- Excellent organisational skills and ability to prioritise.
- Good interpersonal skills
- Able to function efficiently under pressure and meet deadlines
- Able to concentrate for prolonged periods of time on detailed information
- Excellent communication skills
- Ability to work alone and as a member of a team
Desirable
- Previous experience at organising meetings.
- Ability to use the UHB Intranet and e-mail systems.
Personal Qualities
Essential
- Flexible in approach to duties, enthusiastic and motivated
- Displays sensitivity and confidentiality
OTHER
Essential
- Commitment to customer care and quality
Desirable
- Flexible regarding role and working hours.
- Ability to speak Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
