Ophthalmology Medical Secretary

Job summary

This post is fixed term/secondment for 12 months from start date to meet the needs of the service.

If you are interested applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Ophthalmology are looking to recruit a Medical Secretary (Permanent, Full Time) to work as part of their team at University Hospital of Wales (UHW), Cardiff.

Working in a friendly team, our medical secretaries are an excellent resource within the service, ensuring consultants have all the administrative support they require including but not limited to audio and digital medical correspondence, organising and maintaining clinician diaries, receive and prioritise mail and liaising with patients and appropriate departments/hospitals.

Main duties of the job

To ensure the provision of a comprehensive effective Secretarial Service to the Consultant, working within the Ophthalmology service.

Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.

Facilitating admin sessions to discuss waiting list/patient queries etc.

Carry out audio and digital typing duties associated with medical correspondence - approximately 6 clinic sessions a week.

Make and take telephone calls from patients, relatives , general practitioners, optometrists and takes appropriate action

Receives, opens and prioritises consultant and junior staff mail, identifying correspondence for which files, results etc should be obtained for the consultant and junior medical staff.

Ensures all investigation results are readily available for Consultant and junior medical staff and filed in correct case notes/ electronic open eye system.

Assist the medical records team in the co-ordination of the Consultant(s) weekly outpatient clinic(s).

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future