Job summary
An exciting opportunity has arisen for Administration Lead to join the All Wales Medical Genomics Service on a full time basis based at the Genetic House in Singleton Hospital, Swansea.
The pay progression steps for this Band 4 post begins at £27898 and top at £30615. Typically, those appointed from external employers join the NHS at the bottom of the scale. The expectation is that all staff will meet the required standards and will, therefore, be able to progress on their pay step date.
The pay progression framework is underpinned by the Values Based Appraisal process and is intended to ensure that all staff within each pay band have the appropriate knowledge and skills they need to carry out their roles and so make the greatest contribution to patient care.
We are looking for individuals who share the core values of the organization:
- We care about the people we serve and the people we work with
- We trust one another
- We respect each other
- We take personal responsibility
- We treat people with kindness
- We act with integrity
Main duties of the job
The Administration Lead will be responsible for providing on-going comprehensive support to the Clinical Team, both administrative and operational to help support the All WalesMedical Genomics Service (AWMGS) delivery guided by service Patient ManagementSystems (PMS).
The post holder will support the wider teams with document control, arranging meetings and taking minutes, arranging and transcribing audits and incidents where appropriate. They will also communicate with stakeholders regards the PMS, providing updates and motivating the AWMGS to complete actions in a timely manner.
The post holder should demonstrate good interpersonal skills, with the ability to demonstrate a good understanding of confidentiality, the ability to communicate across the multidisciplinary team. The post holder will be a part of the AWMGS administration team and will be required to liaise with other key personnel across the AWMGS Service on operational objectives and initiatives.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Good General Education with GCSE passes in English Language, Mathematics etc
- Diploma, or equivalent experience, in a relevant subject
- Knowledge of administrative processes, including IT and project management, gained through experience in previous roles
Desirable
- Recognised qualification in MS Office (In any package)
Experience
Essential
- Sufficient administration within a busy NHS or Healthcare Environment.
Desirable
- Use of computer packages i.e. excel, power-point and access
Special Knowledge
Essential
- Good knowledge of IT & MS Windows applications.
- Excellent communicator both written and verbal
Desirable
- Knowledge of ISO 15189
- Knowledge of Genomics related training programmes.
Skills
Essential
- Good knowledge of IT & MS Windows applications.
- Standard keyboard skills.
- Excellent communicator both written and verbal
- Ability to work under pressure
- Ability to think holistically
Desirable
Personal Qualities
Essential
- Well presented with excellent interpersonal skills
- Excellent written and oral communication skills
Desirable
- A flexible, collaborative attitude towards duties and responsibilities.
- Welsh speaker
Other
Essential
- Approachable, mature and professional in dealing with people
Desirable
Person Specification
Qualifications
Essential
- Good General Education with GCSE passes in English Language, Mathematics etc
- Diploma, or equivalent experience, in a relevant subject
- Knowledge of administrative processes, including IT and project management, gained through experience in previous roles
Desirable
- Recognised qualification in MS Office (In any package)
Experience
Essential
- Sufficient administration within a busy NHS or Healthcare Environment.
Desirable
- Use of computer packages i.e. excel, power-point and access
Special Knowledge
Essential
- Good knowledge of IT & MS Windows applications.
- Excellent communicator both written and verbal
Desirable
- Knowledge of ISO 15189
- Knowledge of Genomics related training programmes.
Skills
Essential
- Good knowledge of IT & MS Windows applications.
- Standard keyboard skills.
- Excellent communicator both written and verbal
- Ability to work under pressure
- Ability to think holistically
Desirable
Personal Qualities
Essential
- Well presented with excellent interpersonal skills
- Excellent written and oral communication skills
Desirable
- A flexible, collaborative attitude towards duties and responsibilities.
- Welsh speaker
Other
Essential
- Approachable, mature and professional in dealing with people
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
