Job summary
An exciting opportunity has arisen to join the Integrated Medicine Directorate as a Medical Secretary. The post holder will primarily support the Stroke department.
The Stroke department is currently part of the Integrated Medicine directorate, Medicine Clinical Board but is in the process of moving to the Neurosciences directorate, Specialist Services Clinical Board.
Recruitment to this post will not be interrupted by this move, there will be no changes to the job description or the job role but it is likely that the recruiting manager and eventual line manager of the role will change to align to the new organisational arrangements.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
o Provide a comprehensive and flexible secretarial service for the Consultant(s) and medical staff.
o Carry out audio and typing duties associated with medical correspondence, discharge and clinic letters, medical and x-ray reports, statistics and other official correspondence.
o Receive, open, distribute and prioritise consultant and other medical staff mail.
o Organise and maintain Consultant and junior medical staff's diaries.
o Liaise with appropriate departments/ hospitals in arranging routine and investigative procedures as directed. Ensure all investigation results are readily available for consultant and junior medical staff
o Arrange ad hoc clinics as required by the consultant and contact patients, liaising with medical records dept as appropriate.
o Make and receive telephone calls to/ from patients, relatives and General Practitioners and take appropriate action
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Good general education
- RSA 3/NVQ or equivalent experience
- Audio typing and transcription typing
Desirable
Experience
Essential
- Advanced experience of secretarial/administrative work
- Demonstrable experience of working in a busy clinical office environment
- Experience of using initiative
- Experience of dealing with complex confidential issues
- Experience of dealing with the public
Desirable
- Demonstrable experience of working in a multi- disciplinary team
Skills
Essential
- Proficient in Microsoft Office software, and email and a range of IT software packages
- Excellent organisational skills
- Excellent telephone manner and communication skills
- Ability to prioritise workload
- To function efficiently under pressure and to meet deadlines
- Adaptable & flexible in approach to work duties
Desirable
Special Knowledge
Essential
- Knowledge of medical terminology
Desirable
- Neurosciences experience.
- Knowledge of the NHS
Personal Qualities
Essential
- Approachable, Confident, Perceptive, Committed, Motivated, Team player & Conscientious
Other
Essential
- Ability to work Flexibly across different hospitals
Desirable
Person Specification
Qualifications
Essential
- Good general education
- RSA 3/NVQ or equivalent experience
- Audio typing and transcription typing
Desirable
Experience
Essential
- Advanced experience of secretarial/administrative work
- Demonstrable experience of working in a busy clinical office environment
- Experience of using initiative
- Experience of dealing with complex confidential issues
- Experience of dealing with the public
Desirable
- Demonstrable experience of working in a multi- disciplinary team
Skills
Essential
- Proficient in Microsoft Office software, and email and a range of IT software packages
- Excellent organisational skills
- Excellent telephone manner and communication skills
- Ability to prioritise workload
- To function efficiently under pressure and to meet deadlines
- Adaptable & flexible in approach to work duties
Desirable
Special Knowledge
Essential
- Knowledge of medical terminology
Desirable
- Neurosciences experience.
- Knowledge of the NHS
Personal Qualities
Essential
- Approachable, Confident, Perceptive, Committed, Motivated, Team player & Conscientious
Other
Essential
- Ability to work Flexibly across different hospitals
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
