Job summary
The Gastroenterology service is currently looking to appoint an enthusiastic, motivated Medical Secretary to support the delivery of key services and clinicians within the Gastroenterology directorate in Cardiff and Vale UHB.
The post holder will provide a comprehensive secretarial service to consultant and junior medical staff within the service. This will include organising, planning and prioritising tasks and workload.
As a service, it is vitally important in that we provide a high quality service to patients, therefore if you are interested in joining a highly motivated team - it would be great to hear from you.
Main duties of the job
The successful post holder will be a highly motivated team player ideally with previous medical secretarial experience and possess sound administrative and clerical skills.
Excellent computer literacy is essential for the role, which will include the use of Microsoft Office packages and relevant databases. You will be highly organised, self motivated, have a flexible approach to work and have excellent verbal and written communication skills.
A clear understanding of patient confidentiality and being able to work to deadlines is also required. The role will include general support of typing including, audio typing, digital dictation and administrative duties, including cover for colleagues at times of service need.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifiactions
Essential
- Educated to GCSE level or Higher
Desirable
Experience
Essential
- Sufficient experience as medical secretary
- Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office
- Wide understanding of medical terminology
Desirable
- Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting
Skills
Essential
- Excellent organizational skills
- Able to function efficiently under pressure and meet deadlines
- Excellent written and oral communication skills
Personal Qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self-motivated with ability to manage own workload Conscientious with good attention to detail
- Good interpersonal skills. Committed to providing a quality service
Person Specification
Qualifiactions
Essential
- Educated to GCSE level or Higher
Desirable
Experience
Essential
- Sufficient experience as medical secretary
- Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office
- Wide understanding of medical terminology
Desirable
- Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting
Skills
Essential
- Excellent organizational skills
- Able to function efficiently under pressure and meet deadlines
- Excellent written and oral communication skills
Personal Qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self-motivated with ability to manage own workload Conscientious with good attention to detail
- Good interpersonal skills. Committed to providing a quality service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
