Job summary
The post holder will be responsible for the management, leadership and supervision of a team of individuals responsible for the Purchasing, Organisation & Distribution (POD) across all aspects of ALAS.
Implement opportunities for adding value to improve cost effective supply arrangements, whilst maintaining compliance to Cardiff and Vale Health Board's (CAV HB) Standing Financial Instructions.
To provide a co-ordinated PMS purchase and supply (Stock) Service, which is broad-based, cost-effective and efficient.
To promote safe, legal, rational and economic use of posture and mobility equipment and all allied products to all its users.
To manage the day-to-day operational organisation of the PMS stock team, including the safe, efficient and timely supply of stock equipment and accessories in accordance with departmental policy, to meet the needs of the patient and the PMS
To organise the work of the purchase and supply staff in the stores to ensure the seamless supply of medical equipment, accessories and spares to all teams in readiness for delivery, issue and for workshop.
To ensure that medical equipment stock levels are maintained at an optimum level to ensure smooth and timely delivery of the services to patients
You will proactively identify wastage and seek opportunities to ensure the service can reduce costs through more targeted and efficient stock management.
Main duties of the job
To ensure the efficient day to day running of the Posture and Mobility equipment stores in the PMC, managing and organising the work of the purchase and supply team.
To ensure booking in (goods receipt) on ALAS patient and stock ordering system and checking of goods from the supplier and all necessary documentation is correctly completed, processed and filed.
To collaborate and co-ordinate with ALAS services, and CAV HB procurement team to ensure all supplier notifications and any necessary actions associated with delivery shortages, errors, damage and inappropriate products are dealt with in a timely manner
To monitor and amend stock lists and department stock holding levels following appropriate audits ensuring adequate stock levels of high use accessories, spares and equipment is maintained to support service delivery
Monitor and review progress of all outstanding orders with suppliers and to inform user departments of any potential delay. To act where unreasonable delays, arise if supply chain problems persist. To report all unresolved difficulties to the Service Manager for further action within agreed timescales.
To investigate and resolve any finance queries
To manage out of stock items, chasing suppliers and keeping clinical, technical and admin staff informed of progress
Please see JD for full duties list
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
The post holder will be responsible for the management, leadership and supervision of a team of individuals responsible for the Purchasing, Organisation & Distribution (POD) across all aspects of ALAS.
Implement opportunities for adding value to improve cost effective supply arrangements, whilst maintaining compliance to Cardiff and Vale Health Boards (CAV HB) Standing Financial Instructions.
To provide a co-ordinated Posture and Mobility Service purchase and supply (Stock) Service, which is broad-based, cost-effective and efficient.
To manage the day-to-day operational organisation of the PMS stock team, including the safe, efficient and timely supply of stock equipment and accessories in accordance with departmental policy, to meet the needs of the patient and the PMS
To organise the work of the purchase and supply staff in the stores to ensure the seamless supply of medical equipment, accessories and spares to all teams in readiness for delivery, issue and for workshop.
To ensure that medical equipment stock levels are maintained at an optimum level to ensure smooth and timely delivery of the services to patients
Please see Job description for full details
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
The post holder will be responsible for the management, leadership and supervision of a team of individuals responsible for the Purchasing, Organisation & Distribution (POD) across all aspects of ALAS.
Implement opportunities for adding value to improve cost effective supply arrangements, whilst maintaining compliance to Cardiff and Vale Health Boards (CAV HB) Standing Financial Instructions.
To provide a co-ordinated Posture and Mobility Service purchase and supply (Stock) Service, which is broad-based, cost-effective and efficient.
To manage the day-to-day operational organisation of the PMS stock team, including the safe, efficient and timely supply of stock equipment and accessories in accordance with departmental policy, to meet the needs of the patient and the PMS
To organise the work of the purchase and supply staff in the stores to ensure the seamless supply of medical equipment, accessories and spares to all teams in readiness for delivery, issue and for workshop.
To ensure that medical equipment stock levels are maintained at an optimum level to ensure smooth and timely delivery of the services to patients
Please see Job description for full details
Person Specification
Qualifications
Essential
- Graduate/ NVQ Level 5 or equivalent
Desirable
Experience
Essential
- Post qualification hospital experience. Experience in supervision of staff. Computer literate for dispensing and stock keeping purposes. Staff training and appraisal Multidisciplinary teamwork.
Desirable
- Experience with BEST (patient management system) and/ or ORACLE computer system
- Understanding of and participation in data collection for KPIs and audit
Skills and Attributes
Essential
- Ability to motivate self and others
- Ability to organise own workload and that of others. Good time management
- Ability to work under pressure and prioritise work. Problem solving skills
- Good communication skills - verbal and written
Desirable
- Able to work with computers, using Microsoft office and /or other databases
Person Specification
Qualifications
Essential
- Graduate/ NVQ Level 5 or equivalent
Desirable
Experience
Essential
- Post qualification hospital experience. Experience in supervision of staff. Computer literate for dispensing and stock keeping purposes. Staff training and appraisal Multidisciplinary teamwork.
Desirable
- Experience with BEST (patient management system) and/ or ORACLE computer system
- Understanding of and participation in data collection for KPIs and audit
Skills and Attributes
Essential
- Ability to motivate self and others
- Ability to organise own workload and that of others. Good time management
- Ability to work under pressure and prioritise work. Problem solving skills
- Good communication skills - verbal and written
Desirable
- Able to work with computers, using Microsoft office and /or other databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cardiff and Vale University Health Board
Address
Posture and mobility Centre, Treforest
Unit A, Taffs Fall Road
Treforest, Pontypridd
CF37 5TF
Employer's website
https://cavuhb.nhs.wales/ (Opens in a new tab)
