Job summary
Cardiff and Vale University Health Board Local Public Health Team
Personal Assistant to Consultants in Public Health
An exciting opportunity has arisen for an experienced and proactive Personal Assistant to the Consultants in Public Health and the Deputy Director of Public Health (Senior Management Team) of the Cardiff and Vale Local Public Health Team.
The post holder will work as part of a busy and dynamic team and must be highly motivated and committed to provide high quality administrative and PA support.
The post holder will possess excellent communication skills, have proven organisational skills and be able to work on their own initiative. They will be able to organise and prioritise their own workload and balance this with the demands of the role.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
Cardiff and ValeUniversity Health Board Local Public Health Team is a multi-disciplinary team with staff employed and funded by a variety of organisations.
The aim of the team, working with statutory and third sector partners, is to identify and address current and future population health issues, improving health and reducing health inequalities among residents and communities in our area. We work closely with statutory and third sector partners in our area to deliver co-ordinated action on population health. We work across Cardiff and the Vale of Glamorgan, covering a population of nearly 500,000.
This post will provide a comprehensive personal assistant support to the Cardiff and Vale Local Public Health Team Consultants in Public Health and the Deputy Director of Public Health (Senior Management Team) working as part of an administrative team. The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with C&V Health Board policies. This is a key supporting role in the effective running of the Cardiff and Vale Local Public Health Team.
Key Responsibilities:
Provide a full confidential, administrative and secretarial service to the Senior Management Team
Work as a member of the Cardiff and Vale Local Public Health Team administrative team to ensure service delivery and adequate administration cover is provided.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents
Person Specification
Qualifications
Essential
- NVQ Level 3 Administration / RSA Level 3 or equivalent experience
- Good literacy and numeracy skills
- European Computer Driving Licence (ECDL) or equivalent
Desirable
- Shorthand/Speed writing
- Audio typing qualification
Experience
Essential
- Established experience in an administrative role
- Experience of unsupervised administrative work in a busy office environment
- Experience of accurate data inputting and retrieval
- Experience of maintaining a comprehensive, logical computerised filing system
Desirable
- Previous experience of working in the NHS
- Previous small-scale project work
Skills
Essential
- Minute taking
- Diary Management
- Excellent Interpersonal skills
- Ability to communicate effectively in both verbal and written form
- Good organisation and time management
- Ability to problem solve and prioritise in order to meet deadlines
- Ability to work confidentially and with integrity
Desirable
Special Knowledge
Essential
- In depth knowledge of software packages such as Microsoft Office i.e. Word, Excel, PowerPoint, Outlook, MS Teams
- Willingness to further develop IT and clerical skills and knowledge within the research environment
Personal Qualities
Essential
- Proactive approach
- Ability to work autonomously and part of a team
- Confident, reliable and conscientious
- Able to work on own initiative
Other
Essential
- Flexible with working hours
- Willingness to learn new skills
Person Specification
Qualifications
Essential
- NVQ Level 3 Administration / RSA Level 3 or equivalent experience
- Good literacy and numeracy skills
- European Computer Driving Licence (ECDL) or equivalent
Desirable
- Shorthand/Speed writing
- Audio typing qualification
Experience
Essential
- Established experience in an administrative role
- Experience of unsupervised administrative work in a busy office environment
- Experience of accurate data inputting and retrieval
- Experience of maintaining a comprehensive, logical computerised filing system
Desirable
- Previous experience of working in the NHS
- Previous small-scale project work
Skills
Essential
- Minute taking
- Diary Management
- Excellent Interpersonal skills
- Ability to communicate effectively in both verbal and written form
- Good organisation and time management
- Ability to problem solve and prioritise in order to meet deadlines
- Ability to work confidentially and with integrity
Desirable
Special Knowledge
Essential
- In depth knowledge of software packages such as Microsoft Office i.e. Word, Excel, PowerPoint, Outlook, MS Teams
- Willingness to further develop IT and clerical skills and knowledge within the research environment
Personal Qualities
Essential
- Proactive approach
- Ability to work autonomously and part of a team
- Confident, reliable and conscientious
- Able to work on own initiative
Other
Essential
- Flexible with working hours
- Willingness to learn new skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
