Cardiff and Vale University Health Board

District Nurse Team Administrator

The closing date is 27 July 2025

Job summary

We are looking for an Administrator to work as part of the Radyr District Nurse team, to provide high level administration, manage patient referrals, work alongside a shift Co-Ordinator to ensure queries are dealt with in a timely manner, be responsible for day to day filing, answering emails, maintaining office IT systems and ordering stock.

The post holder will need to be highly motivated and possess good communication skills, plus be able to demonstrate excellent typing and interpersonal skills. The successful candidate would benefit from having previous experience of working in a busy and challenging office environment. The post holder will be supported to thrive in a busy, varied and professional working environment.

Main duties of the job

Assisting with management of the PARIS system to ensure all new referrals and changes to current referrals are managed and details added appropriately to the Civica Scheduling system.

To work alongside a shift co-ordinator to ensure patient enquires are dealt with and the daily work list is kept up to date.

Responsible for day to day office duties such as filing, scanning, maintaining office IT systems and ordering of stock via the ORACLE system.

Co-ordinate and manage statistics as requested by District Nurse Sister, ensuring UHB time-scales are adhered to and information is accurate and up to date.

Assist with maintaining and updating staff personnel files.

Maintaining and updating our electronic rostering system with staff shifts and adding in extra Bank shifts where required.

Update and maintain the District Nursing and GP contact spreadsheet's with on-call details for the team via Excel.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Details

Date posted

21 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,313 to £26,999 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

001-AC148-0725

Job locations

Radyr Health Centre

Park Road

Radyr

CF15 8DF


Job description

Job responsibilities

You will be able to find a full Job Description and Personal Specification attached with the supporting documentation or please click - Apply now' to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job Description and Personal Specification attached with the supporting documentation or please click - Apply now' to view in Trac.

Person Specification

Qualifications

Essential

  • NVQ Level 3 or equivalent administrative experience.
  • Proficient in use of Microsoft packages i.e. Word, Excel PowerPoint.

Desirable

  • Statistical Background.

Experience

Essential

  • Development of databases, analytical skills & data presentation
  • Previous experience of administrative work

Desirable

  • Knowledge of basic office procedures
  • Previous NHS experience
  • Use of PARIS system

Skills

Essential

  • Ability to work well under pressure

Desirable

  • Experience dealing with patients and multi-disciplinary team
Person Specification

Qualifications

Essential

  • NVQ Level 3 or equivalent administrative experience.
  • Proficient in use of Microsoft packages i.e. Word, Excel PowerPoint.

Desirable

  • Statistical Background.

Experience

Essential

  • Development of databases, analytical skills & data presentation
  • Previous experience of administrative work

Desirable

  • Knowledge of basic office procedures
  • Previous NHS experience
  • Use of PARIS system

Skills

Essential

  • Ability to work well under pressure

Desirable

  • Experience dealing with patients and multi-disciplinary team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cardiff and Vale University Health Board

Address

Radyr Health Centre

Park Road

Radyr

CF15 8DF


Employer's website

https://cavuhb.nhs.wales/ (Opens in a new tab)

Employer details

Employer name

Cardiff and Vale University Health Board

Address

Radyr Health Centre

Park Road

Radyr

CF15 8DF


Employer's website

https://cavuhb.nhs.wales/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Radyr District Nurse Team Leader

Vicky Gardner

vicky.gardner@wales.nhs.uk

02920762591

Details

Date posted

21 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,313 to £26,999 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

001-AC148-0725

Job locations

Radyr Health Centre

Park Road

Radyr

CF15 8DF


Supporting documents

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