Job summary
An exciting opportunity has arisen for a Purchasing & Supply Officer within the ALAS Posture & Mobility Service, based in Treforest Industrial Estate.
The focus of the role will be working as a member of the Purchasing and Supply Team supporting in the purchase and supply of posture and mobility equipment and accessories. The role will include usingthe computerised ALAS stock control system (BEST) and Oracle for ordering, receipt, control and distribution of equipment.
The successful candidate will require strong organisational skills including an eye for detail. The ability to prioritise workloads, and to work effectively in a busy environment is essential for this role. Candidates should possess well developed interpersonal and communication skills with an ability to support individual and team working. The post holder will be expected to be flexible to provide cover between teams as and when required i.e. within reception area, recycling department, or any of the ALAS administration departments.
Previous NHS experience and working in a warehouse or procurement department would be an advantage, but is not essential. Post holders will be expected at all times to behave in accordance with our values demonstrating commitment to the delivery of high quality services to patients.
If you feel you could work within our friendly, patient focused Service we would like to hear from you.
Main duties of the job
Please refer to the job description for a full account of the role.
- To process orders via the Oracle ordering system in compliance with Cardiff and Vale Health Board (CAVHB) procedures.
- To advise and liaise with other ALAS administrative and management staff to ensure the efficient and effective operation of the Service.
- To develop strong working relationships with suppliers and the clinical/ technical teams to ensure that stock levels are maintained and that equipment (including spares and accessories) are available in a timely manner.
- Participate in monthly and annual stock audits.
- To produce consistently reliable and accurate work in a timely manner.
- To participate in the issue, control, monitoring and distribution of equipment stocks, including maintaining databases, monthly stock takes and reports and performance data.
- To pull equipment ready for clinics ensuring accuracy and timeliness of delivery.
- To receipt goods and check against order, updating the asset register on BEST.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is"Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
- Provide cover between teams as and when required i.e. within reception area, recycling department, or any of the ALAS administration departments.
- To ensure all returned equipment is reconciled and put back in the general stock to support good stock control.
- To liaise with equipment suppliers by telephone, email, and meetings. To ensure that equipment is received at the correct delivery point and within the stipulated delivery period.
- To monitor expected delivery dates and proactively liaise with suppliers to inform clinical/ technical staff concerning unavoidable delivery delays and stock shortages.
- Contribute to the development of the control and administrative systems of the Purchasing and Supply Function.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
- Provide cover between teams as and when required i.e. within reception area, recycling department, or any of the ALAS administration departments.
- To ensure all returned equipment is reconciled and put back in the general stock to support good stock control.
- To liaise with equipment suppliers by telephone, email, and meetings. To ensure that equipment is received at the correct delivery point and within the stipulated delivery period.
- To monitor expected delivery dates and proactively liaise with suppliers to inform clinical/ technical staff concerning unavoidable delivery delays and stock shortages.
- Contribute to the development of the control and administrative systems of the Purchasing and Supply Function.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- GCSE or equivalent in Maths and English Grade A*-C
Desirable
- NVQ 2 or equivalent in Business Administration.
Experience
Essential
- Demonstrable experience in customer care environment.
Desirable
- Previous experience of working in an NHS environment.
- Previous experience of working in a warehouse or procurement department
Skills
Essential
- Ability to communicate effectively in a variety of mediums.
- Able to demonstrate good levels of accuracy in all areas of work.
- Able to work with computers.
- Appreciation of the importance of manual handling skills, all Trust policies and infection prevention.
- Able to prioritise work.
Desirable
- Good working use of Microsoft Office.
- Able to work on own initiative.
Special Knowledge
Essential
Desirable
- Knowledge of Oracle ( Ordering system)
Personal Qualities
Essential
- Ability to work as part of a team.
- Flexible, adaptable and self motivated to the needs of the service
- Able to work under pressure with potential for interrupted work pattern.
- Able and willing to undertake training for this role.
- Commitment to CPD.
Person Specification
Qualifications
Essential
- GCSE or equivalent in Maths and English Grade A*-C
Desirable
- NVQ 2 or equivalent in Business Administration.
Experience
Essential
- Demonstrable experience in customer care environment.
Desirable
- Previous experience of working in an NHS environment.
- Previous experience of working in a warehouse or procurement department
Skills
Essential
- Ability to communicate effectively in a variety of mediums.
- Able to demonstrate good levels of accuracy in all areas of work.
- Able to work with computers.
- Appreciation of the importance of manual handling skills, all Trust policies and infection prevention.
- Able to prioritise work.
Desirable
- Good working use of Microsoft Office.
- Able to work on own initiative.
Special Knowledge
Essential
Desirable
- Knowledge of Oracle ( Ordering system)
Personal Qualities
Essential
- Ability to work as part of a team.
- Flexible, adaptable and self motivated to the needs of the service
- Able to work under pressure with potential for interrupted work pattern.
- Able and willing to undertake training for this role.
- Commitment to CPD.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
