Job summary
Cardiff and Vale Local Public Health Team is looking for a highly effective Programme Support Officer to autonomously manage elements of specific projects as delegated e.g. Vaccination, Immunisation and Health Protection portfolios. The post holder will also ensure that standard project management methodologies are applied to successfully deliver projects.
This role will provide programme support to the Local Public Health Team which will include routinely drafting escalation and highlight reports on service performance, developing and delivering service projects, capturing and logging risks, actions and decisions ensuring that reporting requirements are met accurately and timely.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
Provide and received complex, sensitive and contentious information orally, in writing and electronically to inform work with the public, directorates, divisions and stakeholders. This may include confidential data.
Contributing to developing and implementing an engagement and communication plan
Negotiate and motivate teams on project delivery including linking in with other initiatives
Building and managing delivery plans in line with Project/Programme methodology including: gathering and receiving information of a complex and sensitive nature; communicate project sensitive information requiring agreement or co-operation from operational managers, service users, and stakeholder organisations and provide advice as necessary
Liaise, develop and build relationships and effective lines of communication with key partners
Summarise reports and other key documents
Design and deliver routine and occasionally complex presentations.
This post is fixed term/secondment for 18 months from start date due to project work. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Degree or equivalent demonstrable level of experience.
- Experience and knowledge of working at senior level.
- Evidence of Continual Professional Development.
Desirable
- Advanced ECDL.
- Experience of quality improvement methodology, such as Improving Quality Together.
- PRINCE2 Practitioner or similar qualification or equivalent work experience and knowledge.
Experience
Essential
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of managing, maintaining and developing systems and procedures.
- Experience of implementing administrative policies and procedures.
- Experience of applying project management methodologies implementation and monitoring.
Desirable
- Experience of monitoring performance indicators.
- Experience of formal minute taking.
- Experience of managing finance systems e.g. budget monitoring.
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative, self-manage workload and deliver on target.
- Ability to organise multi-disciplinary meetings and events.
- Excellent management communication skills and knowledge.
- A high level of IT skill and familiarisation with full Microsoft Office Suite, Adobe Suite and other relevant software.
- Able to delegate responsibility and tasks to ensure delivery to agreed objectives.
Desirable
- Ability to speak Welsh/willingness to learn.
- Generating and uploading digital content for channels including website, intranet, email and social media
Special Knowledge
Essential
- Knowledge and understanding of Public Health
Desirable
- Advanced Microsoft Project
Personal Qualities
Essential
- Enthusiastic, committed, proactive, innovative individual.
- Work to deadlines and under pressure.
- Ability to work as part of a team.
- Willingness to learn and develop skills.
Other
Essential
Person Specification
Qualifications
Essential
- Degree or equivalent demonstrable level of experience.
- Experience and knowledge of working at senior level.
- Evidence of Continual Professional Development.
Desirable
- Advanced ECDL.
- Experience of quality improvement methodology, such as Improving Quality Together.
- PRINCE2 Practitioner or similar qualification or equivalent work experience and knowledge.
Experience
Essential
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of managing, maintaining and developing systems and procedures.
- Experience of implementing administrative policies and procedures.
- Experience of applying project management methodologies implementation and monitoring.
Desirable
- Experience of monitoring performance indicators.
- Experience of formal minute taking.
- Experience of managing finance systems e.g. budget monitoring.
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative, self-manage workload and deliver on target.
- Ability to organise multi-disciplinary meetings and events.
- Excellent management communication skills and knowledge.
- A high level of IT skill and familiarisation with full Microsoft Office Suite, Adobe Suite and other relevant software.
- Able to delegate responsibility and tasks to ensure delivery to agreed objectives.
Desirable
- Ability to speak Welsh/willingness to learn.
- Generating and uploading digital content for channels including website, intranet, email and social media
Special Knowledge
Essential
- Knowledge and understanding of Public Health
Desirable
- Advanced Microsoft Project
Personal Qualities
Essential
- Enthusiastic, committed, proactive, innovative individual.
- Work to deadlines and under pressure.
- Ability to work as part of a team.
- Willingness to learn and develop skills.
Other
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
