Job summary
Administration and Resources Officer 1 x 1.0 WTE & 1 x 0.8 WTE
An exciting opportunity has arisen for 2 x Administration & Resource Officers to join the Cardiff and Vale Public Health Team. We welcome applications from enthusiastic, committed individuals who are dedicated team players with demonstrable skills and experience to enable them to undertake this role.
The post holder will be a core member of the busy administration team with experience of delivering comprehensive, effective, timely and efficient administrative support to a high standard. Working within policies and procedures, the post holder will possess excellent communication and organisational skills, manage their own workload and operate on their own initiative, seeking advice if required.
The post holder will be proficient in the use of Microsoft Office (Word, Excel, Access, Outlook). Social media and website management skills would be desirable.
For an informal discussion or further information please contact Heather Kean, Business Support Manager on 02921 836505 or Heather.kean@wales.nhs.uk
Main duties of the job
The Administration and Resources Officer will provide a comprehensive administrative and clerical support to the Cardiff and Vale Local Public Health Team. This is a key supporting role in the effective running of the team.
Arrange and provide administrative support to meetings; recording accurate
notes, typing up of minutes and distribution of papers.
Arrange and provide support to team meetings, events, workshops and
training sessions.
Support the financial functions of the Local Public Health Team assisting
with the processing of purchase orders and invoices by use of the Oracle
procurement system in line with Cardiff and Vale UHB financial procedures.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
For an informal discussion or further information please contact Heather Kean, Business Support Manager on 02921 836505 or Heather.kean@wales.nhs.uk
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
For an informal discussion or further information please contact Heather Kean, Business Support Manager on 02921 836505 or Heather.kean@wales.nhs.uk
Person Specification
Qualifications
Essential
- Information Technology skills, including proficiency in Microsoft Office/Teams/O365.
- Good standard of education, GCSE or equivalent.
- NVQ II/III in Business Administration or equivalent experience
Desirable
- European Computer Driving Licence (ECDL).
Experience
Essential
- Sufficient experience of working within a busy administrative environment.
- Experience of minute/ note taking.
- Experience of use of Oracle/Ordering goods and services.
- Experience of organising events and workshops.
Desirable
- Previous Health Service experience.
Skills
Essential
- Excellent verbal and written communication skills.
- Ability to organise and prioritise work.
- Diary management.
Desirable
- Experience in updating websites/use of social media.
Special Knowledge
Essential
- Demonstrate excellent knowledge and understanding of information governance.
- Database management..
Desirable
- Knowledge of Public Health.
Personal Qualities
Essential
- Flexible approach to work.
- Honest and trustworthy.
- Excellent time keeping.
- Team player.
Other
Essential
- Flexibility to work outside of core hours occasionally (to support events etc.)
Desirable
- The ability to speak Welsh.
- Ability to flexibly travel across Cardiff & Vale as required.
Person Specification
Qualifications
Essential
- Information Technology skills, including proficiency in Microsoft Office/Teams/O365.
- Good standard of education, GCSE or equivalent.
- NVQ II/III in Business Administration or equivalent experience
Desirable
- European Computer Driving Licence (ECDL).
Experience
Essential
- Sufficient experience of working within a busy administrative environment.
- Experience of minute/ note taking.
- Experience of use of Oracle/Ordering goods and services.
- Experience of organising events and workshops.
Desirable
- Previous Health Service experience.
Skills
Essential
- Excellent verbal and written communication skills.
- Ability to organise and prioritise work.
- Diary management.
Desirable
- Experience in updating websites/use of social media.
Special Knowledge
Essential
- Demonstrate excellent knowledge and understanding of information governance.
- Database management..
Desirable
- Knowledge of Public Health.
Personal Qualities
Essential
- Flexible approach to work.
- Honest and trustworthy.
- Excellent time keeping.
- Team player.
Other
Essential
- Flexibility to work outside of core hours occasionally (to support events etc.)
Desirable
- The ability to speak Welsh.
- Ability to flexibly travel across Cardiff & Vale as required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
