Job summary
An exciting opportunity has arisen for an enthusiastic, hard-working Administrative Assistant to join our Psychosocial Team working in Nephrology and Transplant.
We are searching for a person who shares our core values including caring for the people we serve and the people we work with; we trust and respect each other, take personal responsibility, treat people with kindness and act with integrity.
The individual must be reliable and flexible to meet service needs and used to working in a busy environment.
The successful candidate will ideally have some experience of working in an administrative capacity. Experience of working within a Multi disciplinary team would be an advantage as would the ability to support various teams.
Main duties of the job
To ensure the provision of a comprehensive and effective Administrative Assistant to the Renal Psychology and Social Work teams, which include:
- Processing of patient data
- Arranging meetings and producing formal agendas and minutes
- Audio/copy typing
- Collate and prepare data
- Arranging patient appointments
- Use of Oracle for ordering stationery supplies and other sundries
- Filing
Please see Job description for full list of inclusive duties.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Good standard of General Education (eg: GCSE C and above) and NVQ 3 Business Admin or equivalent experience
Experience
Essential
- Previous administrative/office experience. Previous Audio Typing Experience
- Use of IT , including Microsoft Word, Excel and Email
Desirable
- Previous NHS/Healthcare environment experience.
Skills
Essential
- Accurate and efficient typist, ability to prioritise work, excellent organisational, verbal and written communication skills and time management
Special Knowledge
Essential
- Ability to work as part of a team in an extremely busy environment
Personal Qualities
Essential
- Flexible to the service, conscientious, adaptable, friendly, personable
Person Specification
Qualifications
Essential
- Good standard of General Education (eg: GCSE C and above) and NVQ 3 Business Admin or equivalent experience
Experience
Essential
- Previous administrative/office experience. Previous Audio Typing Experience
- Use of IT , including Microsoft Word, Excel and Email
Desirable
- Previous NHS/Healthcare environment experience.
Skills
Essential
- Accurate and efficient typist, ability to prioritise work, excellent organisational, verbal and written communication skills and time management
Special Knowledge
Essential
- Ability to work as part of a team in an extremely busy environment
Personal Qualities
Essential
- Flexible to the service, conscientious, adaptable, friendly, personable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cardiff and Vale University Health Board
Address
University Hospital of Wales/Cardiff North Dialysis Unit
Heath Park
Cardiff/Cardiff
CF14 4XW
Employer's website
https://cavuhb.nhs.wales/ (Opens in a new tab)
