Job summary
This is an exciting new role within Cardiff and Vale University Health Board to support the implementation of an electronic Prescribing and Medicines Administration (ePMA) system, providing an opportunity to play a key role in the biggest digital transformation to happen within the UHB to date.
We are looking for a highly organised, enthusiastic and motivated individual with a passion for improving patient safety and experience through the use of a digital system.
The ePMA system will transform the way that clinicians prescribe and administer medication, making current practice more efficient. This system will impact all kinds of staff groups, specialities and services across the health board and transform the way that staff work. This role provides the opportunity to develop strong working relationships with numerous stakeholders, actively engaging with clinical and support services to ensure successful implementation.
This role will sit within a dynamic and innovative project management team for the ePMA programme. This role will allow you to build on your current skills and experience and provide numerous opportunities for professional and personal development.
This post is fixed term until March 2025 to cover the needs of the service
Main duties of the job
The ePMA Project Manager will be a key member of the ePMA programme and will offer support by proactively management, identifying opportunities to improve systems and services.
The post holder will need to:
- demonstrate knowledge and experience in project management and documentation
- have a passion for delivering projects
- be flexible in order to ensure real benefits to clinicians and patients are delivered from the implementation of this new ePMA system
- deliver the project in a coordinated manner across Cardiff & Vale UHB and although primarily working within a formal project setting, the post holder will also be expected to project manage small scale packages of work including the implementation of relevant plans and driving service changes.
- work directly with colleagues and be confident to challenge existing ways of working to bring about service improvement
- ensure that the ePMA system performs to the requirements and expectations of all end-users
- maintain a high skill level and liaise with a wide range of staff within NHS Wales and Cardiff & Vale UHB
- work closely with ePMA programme team, clinicians and senior managers to achieve the objectives and deliver the expected benefits of the new system
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
- The post holder will undertake ePMA project management, including managing change, embedding new skills and ways of working for all end users.
- Lead on the strategic identification and management of the ePMA project, in accordance with PRINCE2 methodology, ensuring the identification and delivery of all key project deliverables within timescale and budget to an appropriate quality.
- Produce and monitor project plans and other project documentation such as Project Initiation Documents (detailing objectives, deliverables, project structure, resource requirements, and project stages etc).
- To co-ordinate, manage and service the activities of any Project Boards/Teams.
- To act as the link between Digital & Health Intelligence, ePMA programme team and UHB Clinical Boards in respect of the delivery of relevant projects and to support, advise and facilitate relevant user groups and co-ordinate their overall input into projects.
- Liaison with Health Board Managers and Clinicians across NHS Wales to support the delivery of service re-design to deliver the expected benefits of local and national Digital strategies.
- Liaison with Health Board Managers, Clinicians and external suppliers in the formulation of system requirements and take the lead role in the specification of these requirements ensuring they confirm to the formats required.
- Ensure the benefits identification and realisation is managed in a systematic and proactive manner.
- Lead on contribution to the development and delivery of communication and stakeholder engagement plans.
- Analyse data and provide monthly and annual business reports as required, and advise senior managers of issues arising from the reports.
- Lead and offer complex advice on improvements to the infrastructure across the service.
- Lead and deliver operational support to clinical and administrative staff in the application of computing to aid their projects and day-to-day duties. Delivery of relevant training as required.
- Application of programming skills to aid the internal development of new systems.
- Check the performance and valid operation of clinical systems and monitor compliance with the Data Protection Act and UHB security policies.
- Acquire and maintain highly specialised knowledge of EPMA system including the service management and operational processes that support them.
- Lead on the delivery of highly specialised IT training to clinical, scientific and administrative staff.
- Ensure that systems development complies with NHS Wales IM&T policies.
- Lead on the development of test plans and procedures to ensure that systems are stable and maintainable, meet usability criteria, provide accurate information and meet the required specification.
- Contribute to business cases for the development of new applications and enhancements to existing applications.
- Implement corporate policies and procedures relating to service management and improvement.
- Propose changes to policies and procedures as a result of national guidelines and that have an impact on system and service development.
- Participate in relevant informatics forums to keep abreast of best practice.
- Engage with, support and line manage a small team across the Directorate to ensure the successful delivery of projects.
This job description is not exhaustive but is intended to outline the main roles and responsibilities of the post holder. It will be subject to regular review in consultation with the post holder.
Job description
Job responsibilities
- The post holder will undertake ePMA project management, including managing change, embedding new skills and ways of working for all end users.
- Lead on the strategic identification and management of the ePMA project, in accordance with PRINCE2 methodology, ensuring the identification and delivery of all key project deliverables within timescale and budget to an appropriate quality.
- Produce and monitor project plans and other project documentation such as Project Initiation Documents (detailing objectives, deliverables, project structure, resource requirements, and project stages etc).
- To co-ordinate, manage and service the activities of any Project Boards/Teams.
- To act as the link between Digital & Health Intelligence, ePMA programme team and UHB Clinical Boards in respect of the delivery of relevant projects and to support, advise and facilitate relevant user groups and co-ordinate their overall input into projects.
- Liaison with Health Board Managers and Clinicians across NHS Wales to support the delivery of service re-design to deliver the expected benefits of local and national Digital strategies.
- Liaison with Health Board Managers, Clinicians and external suppliers in the formulation of system requirements and take the lead role in the specification of these requirements ensuring they confirm to the formats required.
- Ensure the benefits identification and realisation is managed in a systematic and proactive manner.
- Lead on contribution to the development and delivery of communication and stakeholder engagement plans.
- Analyse data and provide monthly and annual business reports as required, and advise senior managers of issues arising from the reports.
- Lead and offer complex advice on improvements to the infrastructure across the service.
- Lead and deliver operational support to clinical and administrative staff in the application of computing to aid their projects and day-to-day duties. Delivery of relevant training as required.
- Application of programming skills to aid the internal development of new systems.
- Check the performance and valid operation of clinical systems and monitor compliance with the Data Protection Act and UHB security policies.
- Acquire and maintain highly specialised knowledge of EPMA system including the service management and operational processes that support them.
- Lead on the delivery of highly specialised IT training to clinical, scientific and administrative staff.
- Ensure that systems development complies with NHS Wales IM&T policies.
- Lead on the development of test plans and procedures to ensure that systems are stable and maintainable, meet usability criteria, provide accurate information and meet the required specification.
- Contribute to business cases for the development of new applications and enhancements to existing applications.
- Implement corporate policies and procedures relating to service management and improvement.
- Propose changes to policies and procedures as a result of national guidelines and that have an impact on system and service development.
- Participate in relevant informatics forums to keep abreast of best practice.
- Engage with, support and line manage a small team across the Directorate to ensure the successful delivery of projects.
This job description is not exhaustive but is intended to outline the main roles and responsibilities of the post holder. It will be subject to regular review in consultation with the post holder.
Person Specification
Qualifications
Essential
- Degree & Postgraduate Diploma
- A project management qualification (e.g. PRINCE2) or equivalent experience at relevant level
- Knowledge of MS-Office suite of software, particularly Word, Excel, MS-Project and MS-PowerPoint
Desirable
- Recognised management qualification
- Evidence of management development through continuous professional development, and/or formal management courses
Experience
Essential
- Extensive project or change management experience
- Proven track record in project management
- Experience in the management of complex projects
- Proven record of change management at senior level
Desirable
- Experience in the management of Benefits Realisation to maximise investment in IM&T
- Experience/knowledge of working within the NHS or related organisation in the delivery or management of operational services
Skills
Essential
- Ability to prepare and deliver high quality presentations to a wide range of grades and disciplines
- Persuasive and a good negotiator
- Excellent communication skills both verbal and written
- Ability to work at all levels within and outside the Health Board
- Ability to lead and work well in a team environment but able to work on their own initiative
- Highly motivated and able to work to deadlines
- Willingness to learn new skills where appropriate and have a flexible approach to work
Desirable
- Appreciation of Risk
- Trained in PRINCE2 methodology
- The production of the appropriate literature required to support large projects using PRINCE2 methodology
Knowledge
Essential
- Experienced in the production of high-quality project documentation including Business Cases and Project Plans
- Understanding of strategic IT related development and implementation process across operational services
Skills
Essential
- Articulate and professional when dealing with Health Board Managers, Clinicians and external organisations
- Good interpersonal skills
Person Specification
Qualifications
Essential
- Degree & Postgraduate Diploma
- A project management qualification (e.g. PRINCE2) or equivalent experience at relevant level
- Knowledge of MS-Office suite of software, particularly Word, Excel, MS-Project and MS-PowerPoint
Desirable
- Recognised management qualification
- Evidence of management development through continuous professional development, and/or formal management courses
Experience
Essential
- Extensive project or change management experience
- Proven track record in project management
- Experience in the management of complex projects
- Proven record of change management at senior level
Desirable
- Experience in the management of Benefits Realisation to maximise investment in IM&T
- Experience/knowledge of working within the NHS or related organisation in the delivery or management of operational services
Skills
Essential
- Ability to prepare and deliver high quality presentations to a wide range of grades and disciplines
- Persuasive and a good negotiator
- Excellent communication skills both verbal and written
- Ability to work at all levels within and outside the Health Board
- Ability to lead and work well in a team environment but able to work on their own initiative
- Highly motivated and able to work to deadlines
- Willingness to learn new skills where appropriate and have a flexible approach to work
Desirable
- Appreciation of Risk
- Trained in PRINCE2 methodology
- The production of the appropriate literature required to support large projects using PRINCE2 methodology
Knowledge
Essential
- Experienced in the production of high-quality project documentation including Business Cases and Project Plans
- Understanding of strategic IT related development and implementation process across operational services
Skills
Essential
- Articulate and professional when dealing with Health Board Managers, Clinicians and external organisations
- Good interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
