Transport Assistant

Job summary

To deputise for the Head of Transport in his/her absence.

To assist the Head of Transport in maintaining vehicle related schedules for insurance, taxation, and other legal documentation, etc. Problem solving in connection with vehicle service. Providing a point of contact for all transport services within the Health Board. Supporting new initiatives introduced into the Health Board Transport Department. Delegation and supervision of staff (where applicable). Security of office/ prime legal records/documentation. Assist members of public and Health Board staff in travel related matters. Attend transport related meetings when required. Promote and assist in the delivery of the Health Board's Sustainable Transport and Travel Plan.

Main duties of the job

• Maintain computerised databases for all invoices and charging issues, verification prior to authorisation and payment. Ensuring databases for invoices, cross charging issues, staff multiride tickets, vehicle service, taxation, ambulance transport incidents/patients complaints etc., ensuring Data Protection Act and confidentiality.
• To act as point of contact for Health Courier Service daily service activities and failures. This service includes the transportation of clinical specimens for analysis, mail, medical records, confidential documents etc.
• To promote and assist in the delivery of the Health Board's Sustainable Transport and Travel Plan.
• Process orders for fuel cards. Run and distribute monthly fuel transaction reports dealing with queries as appropriate.
• Assist in the management of motor insurance claims liaising with Health Board user departments and Health Board's contracted insurance provider.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.