Ward T4 Administrator/Secretary

Job summary

An exciting opportunity has become available as a Part-Time Administrator/Secretary on T4 Neuro High Care Unit at the University of Wales Hospital.

The successful candidate will provide comprehensive, confidential administrative and secretarial support to the Ward Manager and support colleagues in the wider multi-disciplinary team.

You will be part of a busy team, and will have contact with a wide variety of people, both internal and external to the organisation. You must have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the work of the team. Accuracy and attention to detail are imperative, as is the ability to take a lead in dealing with issues and managing actions. You will be expected to be highly motivated, proactive and have effective communication skills and a flexible approach.

Main duties of the job

You will be required to carry out all clerical duties on T4 including PMS, Clinical Workstation, inputting data related to Health roster and assisting in a safe & considered Rota production. You will be responsible for answering calls from staff about shift queries and arranging staffing cover for the unit. Participation in all aspects of the stocktaking process working with CSSD to ensure adequate levels of sock are available to staff and ordering non-stock items on Oracle will be required. Composing thank you letters for donations, inputting data on ESR, monitor and track patients notes and maintain confidentiality at all times and maintaining an orderly filing system as well as organising meetings and booking venues are all aspects of the role that need to be undertaken.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.