Job summary
The National Institute for Health and Care Excellence (NICE) exists to help improve the quality, sustainability and productivity of health and social care in England. The NICE Science Policy and Research teams manage a diverse and ambitious portfolio of projects tackling some of the most complex challenges facing NICE. We have a vacancy for an Administrator in NICE's Science Policy and Research teams. The Administrator will provide essential support across both teams, contributing to day-to-day operations, project delivery, and ad hoc initiatives.
Although the role formally sits within the Science Policy team, it offers a unique opportunity to work closely with the Research team and collaborate with colleagues across NICE, making this an ideal role for someone who thrives in a dynamic, cross-functional environment.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility
Main duties of the job
- Providing office administration and project management support, including administrative support to senior managers
- Contributing to the development of new processes within the team, including creating records and spreadsheets
- Managing meeting arrangements including; preparing meeting agendas, minute taking and liaising with meeting attendees about their contributions
- Organising workshops, focus groups and webinars including managing invites, developing agendas, and distributing papers
- Arranging and booking travel and accommodation for team colleagues
- Supporting digital workplace initiatives in the team, using best practice and NICE wide standards
- Monitoring financial transactions and supporting the Assistant Project Manager with budget management activity for the team
About us
The Science, Evidence and Analytics Directorate provides the essential foundation that underpins all NICE guidance. We're responsible for keeping NICE's methodological approaches fit for purpose. This involves not just internal development but active engagement with our stakeholders to understand what matters most to them in health technology assessment and guideline development. We collaborate on research projects to drive innovation in new methods.
Our benefits include:
- Generous NHS Pension - Secure your future with one of the most rewarding pension schemes in the UK.
- Flexible Working - Enjoy a healthy work-life balance with options like remote working, compressed hours and flexible start/finish times.
- Exclusive Discounts - Save on shopping, dining and more with a Blue Light Card.
- Time to Recharge - Start with 27 days' annual leave plus Bank Holidays.
- Inclusive Staff Networks - Join supportive communities like Women in NICE, Race Equality Network, Disability Advocacy and more - we celebrate diversity.
- Tailored Development - Grow your career with personalised learning and development opportunities.
If you feel this is the type of environment you will enjoy working in, apply today!
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.Please see job description attached for full list of responsibilities.
Person Specification
Qualifications
Essential
- Relevant undergraduate degree, or equivalent qualification (e.g. non-English qualification), NVQ Levels 4/5, HNC/HND or equivalent qualification
Experience
Essential
- Experience of introducing, developing, and maintaining systems and administrative procedures
Experience
Essential
- Demonstrate understanding of records lifecycle, retention schedules, and compliance requirements.
Experience
Desirable
- Experience of working with budgets and managing invoices, raising requisitions and purchase orders.
Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate
Skills
Essential
- Ability to use standard Microsoft packages (including MS Teams, SharePoint, Planner, Word, Excel, PowerPoint, Access, Outlook) and websites
Person Specification
Qualifications
Essential
- Relevant undergraduate degree, or equivalent qualification (e.g. non-English qualification), NVQ Levels 4/5, HNC/HND or equivalent qualification
Experience
Essential
- Experience of introducing, developing, and maintaining systems and administrative procedures
Experience
Essential
- Demonstrate understanding of records lifecycle, retention schedules, and compliance requirements.
Experience
Desirable
- Experience of working with budgets and managing invoices, raising requisitions and purchase orders.
Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate
Skills
Essential
- Ability to use standard Microsoft packages (including MS Teams, SharePoint, Planner, Word, Excel, PowerPoint, Access, Outlook) and websites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
