Job summary
We have a greatopportunity for anyone with an interest in facilities, events, people and offices. We are looking for a proactive and enthusiastic Reception & Facilities Assistant for our lovely London office on the edge of the Olympic Park, Stratford. The successful candidate will work in a small but efficient facilities team, alongside other organisations to create a great place for staff to come and work. They will also support to set up our large external meeting room suite which includes meeting room and AV set ups. The role includes all catering (setting up tea cups, saucers, along with other crockery and utensils), ordering lunches from our external providers and general reception services.This is a Band 3 Fixed term for one year Agenda for Change plus Inner HCAS and is a full time office based role.The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.For further details please contact the office co-ordinator, Tracy McNamara tracy.mcnamara@nice.org.uk.Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility
Main duties of the job
To provide a range of reception and event catering services and event planning within the Facilities team, to ensure a successful, effective, and efficient day-to-day running of the London office, including a large meeting room suite, staff area and reception.
About us
The Facilities Team is responsible for a range of tasks including maintenance of the building and equipment, coordination of travel to and from the business, purchase ordering and other clerical support duties. No two days are the same and there is a strong team ethic among us.If you are successful your role would be to provide a range of and event catering services and event planning within the Facilities team, to ensure a successful, effective, and efficient day-to-day running of the London office, including a large meeting room suite, staff area and reception. This is a full time office based job.Here at NICE we are passionate and proud of the work we do and the impact we make.
Our benefits include:Generous NHS Pension - Secure your future with one of the most rewarding pension schemes in the UK.Flexible Working - Enjoy a healthy work-life balance with options like remote working, compressed hours and flexible start/finish times.Exclusive Discounts - Save on shopping, dining and more with a Blue Light Card.Time to Recharge - Start with 27 days' annual leave plus Bank Holidays.Inclusive Staff Networks - Join supportive communities like Women in NICE, Race Equality Network, Disability Advocacy and more - we celebrate diversity.Tailored Development - Grow your career with personalised learning and development opportunities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Person Specification
Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate.
Skills
Essential
- Proven ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting.
Skills
Essential
- Demonstrated ability to use Office 365, including Word and Excel.
Skills
Essential
- Commitment to health and safety policies and procedures.
Knowledge
Desirable
- Knowledge of office procedures.
Knowledge
Desirable
- Knowledge of audio-visual equipment
Experience
Essential
- Introducing and maintaining systems and administrative procedures.
Experience
Essential
- Proven experience of organising meetings
Skills
Desirable
- Flexible attitude to work and ability to work as part of a team.
Person Specification
Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate.
Skills
Essential
- Proven ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting.
Skills
Essential
- Demonstrated ability to use Office 365, including Word and Excel.
Skills
Essential
- Commitment to health and safety policies and procedures.
Knowledge
Desirable
- Knowledge of office procedures.
Knowledge
Desirable
- Knowledge of audio-visual equipment
Experience
Essential
- Introducing and maintaining systems and administrative procedures.
Experience
Essential
- Proven experience of organising meetings
Skills
Desirable
- Flexible attitude to work and ability to work as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
