Job summary
Reporting to the Senior Information Manager, the IS administrator will provide comprehensive administration support to the information services team and the wider SEA directorate. The role includes providing office administration and project management support, including administrative support to senior managers; managing meeting arrangements and workshops; arranging travel and accommodation; and administering financial transactions. This post is fixed term for 12 months until February 2026.
Main duties of the job
The post holder will support the IS team in delivering a comprehensive information service to NICE, providing general administrative support across the SEA directorate with the following key responsibilities:
- Contribute to the delivery of a document supply service across the whole of NICE
- Provide office administration and project management support, including administrative support to senior managers
- Contribute to the development of new processes within the team, including records and spreadsheets
- Manage meeting arrangements including; preparing meeting agendas, minute taking and liaising with meeting attendees about their contributions
- Organise workshops, focus groups and webinars including managing invites, developing agendas, and distributing papers
- Arrange and book travel and accommodation, and monitor financial transactions
- Provide administrative processes to support the delivery of discreet projects
- Provide administrative support for the planning and delivery of the biannual Joint Information Day.
The post is located within the information services team but works across the wider SEA directorate. This entails a flexible approach to work activity, meaning that the specific tasks assigned to the post-holder may change in response to business needs.
About us
The Science, Evidence and Analytics (SEA) Directorate is responsible for ensuring that NICE uses the best available evidence in its guidance to support decision makers across health and care. Collaboration is fundamental to the directorate's approach. We work closely with our guidance producing centres to make sure we are using the best methods and approaches in the development of our products.
The Information Services (IS) team is made up of approximately 30 information professionals and provides information expertise for the development of NICE guidance and advice programmes by finding and organising evidence. The team also provides a corporate library service to NICE including document ordering, information skills training, current awareness bulletins and expert literature searches. The team is research active, contributing to the body of knowledge in the information profession by publishing journal articles.
We offer a range of benefits including:
- Competitive salary and pension scheme (one of the most generous in the UK)
- Generous annual leave entitlement starting at 27 days plus bank holidays
- Flexible working arrangements including compressed hours and flexi start/finish times
- Opportunities for professional development and training
- Access to employee assistance programmes
- Supportive and inclusive work environment
- Access to Staff Networks including Disability Advocacy and Wellbeing Network, Women In NICE, Race Equality Network, NICE and Proud, Change Agent Network.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility.
Person Specification
Education/Qualifications
Essential
- Knowledge of the job role and skill required through work experience, training and development, or: NVQ Levels 4/5, HNC/HND or equivalent qualification, or: A levels or NVQ Level 3 or ONC/OND/BTec Levels 2/3, CPP, or equivalent qualification (e.g. non-English qualification) plus relevant experience or equivalent level of knowledge gained through experience and further training/development.
Experience
Essential
- Experience of introducing and maintaining systems and administrative procedures
Experience
Essential
- Experience of organising and facilitating large, formal meetings
Skills
Essential
- Knowledge of work procedures to manage routine office tasks, such as records management, diary management and arranging & supporting meetings
Skills
Essential
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting
Skills
Essential
- Thorough attention to detail and high standards of accuracy
Person Specification
Education/Qualifications
Essential
- Knowledge of the job role and skill required through work experience, training and development, or: NVQ Levels 4/5, HNC/HND or equivalent qualification, or: A levels or NVQ Level 3 or ONC/OND/BTec Levels 2/3, CPP, or equivalent qualification (e.g. non-English qualification) plus relevant experience or equivalent level of knowledge gained through experience and further training/development.
Experience
Essential
- Experience of introducing and maintaining systems and administrative procedures
Experience
Essential
- Experience of organising and facilitating large, formal meetings
Skills
Essential
- Knowledge of work procedures to manage routine office tasks, such as records management, diary management and arranging & supporting meetings
Skills
Essential
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting
Skills
Essential
- Thorough attention to detail and high standards of accuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
